Data Coordinator
Location: Fife, Scotland, KY11 2BL.
Applicants must have been resident in the UK for a minimum of five years to meet the necessary security vetting requirements.
This position is fully site‑based; the successful candidate will be required to work on‑site in Rosyth during standard working hours.
Role Responsibilities
* Maintain accurate and up‑to‑date security vetting information in the company Vetting Database in line with policy and statutory requirements.
* Advise contractors and staff of clearance statuses weekly and administer vetting processes for supply chain partners.
* Conduct regular reviews of operative and staff records, preparing and issuing vetting status reports.
* Produce, record, and issue contract identity cards and manage all related correspondence, including documentation to DIO Security.
* Complete general administration duties including filing, photocopying, scanning, and managing incoming/outgoing post, ensuring timely response to emails and calls.
* Coordinate and support Establishment Managers within Scotland & Northern Ireland (S&NI) to achieve contractual KPIs.
* Liaise with Supply Chain partners to support KPI delivery in relevant areas of responsibility.
* Monitor operational performance each month with Site Teams, APs, Helpdesk, and Supply Chain to drive improvements in statutory, mandatory, and preventative maintenance compliance.
* Support operational, built estate, and asset compliance through accurate guidance and data provision.
* Maintain responsive communication with internal teams and client stakeholders to ensure clarity and alignment.
* Support the review, maintenance, and accuracy of estate and asset data in line with FDIS contract requirements.
* Support and, where needed, lead CAFM reporting development and improvements.
Required Qualifications
* Resident in the UK for a minimum of five years to meet security vetting requirements.
* Full site‑based availability; required to work on‑site in Rosyth during standard working hours.
Knowledge
* Understanding of CAFM systems and FM reporting tools.
* Knowledge of data analytics and performance reporting in a facilities or technical environment.
* Familiarity with MOD‑related data (desirable).
Skills
* Effective written and verbal communication skills.
* Strong influencing and stakeholder‑management skills.
* High‑level Excel and Power BI analytical capability.
* Ability to analyse big data sets and develop insights to support operational decision‑making.
Experience
* Experience working in demanding, data‑driven client environments.
* Broad background in Works Management (TFM, PFI, or similar).
* Experience using Excel/Power BI to produce operational reports, improve data quality, and support system development.
What's in it for you?
* Opportunity to play a key role in contract performance, data quality, and operational compliance.
* Access to Mitie's lifestyle benefits, recognition programmes, and professional development pathways.
* A collaborative environment with strong links to operational, technical, commercial, and client‑facing teams.
Mitie is committed to ensuring our recruitment process is inclusive and accessible to all. If you have a disability or long‑term condition and need reasonable adjustments during the recruitment process, please let us know.
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