Job Details
Our is seeking a highly organised and discreet Executive Operations Co‑ordinator to provide direct support to the executive team of three. This pivotal role will involve a mix of personal assistant duties, office management, document drafting, and meeting administration.
This is a varied and trusted role at the centre of a busy and evolving organisation. The successful candidate will take ownership of day‑to‑day coordination tasks, help maintain structure across the executive team, and bring a professional presence to the wider office.
Key Responsibilities
* Act as the central liaison and unifying force within the executive team
* Manage diaries and schedule meetings for the Aerodrome Manager, CEO, and Head of Finance
* Draft routine correspondence and assist with the preparation of reports, presentations, and internal communications
* Organise travel, accommodation, and expense submissions
* Maintain discretion when handling confidential or sensitive information
* Meeting & Document Administration
* Prepare agendas, take accurate minutes, and track follow‑up actions for leadership and operational meetings
* Format and proof documents, reports, and board materials
* Maintain document filing systems, both electronic and hard copy
* Office & Resource Management
* Monitor office supplies, printer resources, and basic facilities needs
* Liaise with suppliers and maintenance contacts as needed.
* Support onboarding of new staff (e.g. pass applications, desk setup, key access)
* Team Liaison
* Act as a point of contact for internal coordination between departments on behalf of the executive team
* Support event coordination and leadership visits as required
Person Specification
Essential :
* Proven experience in an administrative or PA / EA role
* Strong written English and document formatting skills
* Highly organised, discreet, and adaptable
* Comfortable working under pressure and balancing multiple priorities
* Confident with Microsoft Office and diary management tools
Desirable :
* Experience in a complex or regulated work environment (aviation, healthcare, legal)
* Familiarity with basic office operations (procurement, IT liaison, staff support)
* Ability to spot inefficiencies and improve local processes
Apply Now
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