Job Overview
Moreton Hall School is seeking to appoint a Finance Officer with Purchase Ledger responsibility. This is an exciting opportunity to play a key role in the day to day finance operations of the school.
The post holder will use strong communication skills to work as part of an established team, as well as carrying out a variety of independent tasks.
The role is primarily focused on the accurate maintenance of supplier data, processing supplier payments and invoices, ordering goods and budget management, as well as providing some general administrative support to the finance operation and an excellent service to our school community.
There are exciting opportunities for the right candidate to progress in this role to support the wider operations of the finance department, pursue qualification aspirations and support the Financial Controller.
Moreton Hall is VAT Registered
Duties
* Accurately processing a high volume of invoices and credit notes, including nominal and vat coding, in a timely and efficient manner for payment by BACS
* Matching invoices to purchase orders, tracking goods received and processing invoices through iFinance
* Manage budget holder authorisation and ensure delegation limits are met
* Maintain budget holder data and signatures
* Reconciling and managing supplier accounts to statements, resolving outstanding items efficiently
* Setting up new suppliers ensuring full and accurate completion of supplier details including verification of bank details
* Preparing proposed payment runs for approval by the Financial Controller, providing a list of prioritised payments with deadlines
* Ensure remittances are sent to suppliers following payment
* Ensure that departments follow the school's processes for ordering and authorising purchases
* Assist the Financial Controller in rolling out the new PO system throughout the school.
* Provide support to departments utilising the PO system and resolve any queries raised by departments
* Reconcile month end purchase ledger control accounts
* Assisting with the quarterly preparation of the VAT return, ensure vat coding is accurately recorded
* Check nominal ledger accounts that invoices are posted to
* Post journal when necessary and maintain clear audit trails for all entries
* Maintaining petty cash records and ensure reconciled on a weekly basis
* Banking cheques and deposits received in a timely manner and recording accurately
* Keep a record of prepaid items and a list of contracts and licences with dates
* Processing of school credit card accounts in time for monthly management accounts
* Processing of staff expenses ensuring authorised in line with delegated limits
* Maintain a sound knowledge of iFinance and iSams to ensure software is used to maximum efficiency
* Work with Fee Ledger Assistant to ensure fee recharges are recorded accurately and fully
* Assist with the annual external audit, working to provide clear and concise year end paperwork for accruals and accurate cut off
* Assist with archiving and ensure the accurate filing of all paperwork
* Any other tasks as reasonably requested by the Financial Controller or Director of Operations
* Responsibilities and duties may vary from time to time as the position evolves. A flexible approach to all aspects of this role is essential.
Experience & Qualifications
* Essential - Experience as a Purchase Ledger Clerk, or similar role
* Desirable - Previous experience working in the education sector
* Desirable - Experience of working with iFinance or similar accounting system
* Essential - AAT or equivalent
* Essential - GCSE English & Maths (C/4 or above)
The salary will be negotiable for the right candidate.
Job Types: Full-time, Permanent
Pay: £27,000.00-£29,000.00 per year
Benefits:
* Additional leave
* Canteen
* Discounted or free food
* Free parking
* On-site gym
* On-site parking
* Sick pay
Work Location: In person