Bilfinger UK is a leading engineering and maintenance provider, supporting customers across the chemical & petrochemical, nuclear, oil & gas, pharmaceuticals & biopharma, power & energy, utilities, renewables and food & beverage markets. We enhance the efficiency of assets, ensuring a high level of availability and reducing maintenance costs.
General Admin Assistant
Role Purpose:
Provide contract administration and support for the Project. Facilitate with daily and weekly reports in-line with project KPI’s
Main Duties & Responsibilities:
Provide project administration support to the project and deliver accurate reports on time, as directed by the Project team.
* Print off production schedules, prepare material cutting/bevelling sheets and provide packing lists to supervision for final packaging for delivery to Sub-Contractors.
* Support with coordinating of project schedules and deliverables
* Support Document controller with ProArc workflows and queries related to workflows.
* Maintain accurate records for the project documentation (DPRN’s) for the project.
* Liaise with client and other Bilfinger entities
* Production and issue of KPI’s in line with contract requirements on a monthly, quarterly basis as required.
* Work closely with the PM, WM & Shipping and Logistics Lead for general ad-hoc duties.
* Support the day to day inspection activities including TIER 2 contractors
* Ownership and accountability of all duties carried out
* Maintain contract files in line with contract, Nuclear and TQ processes
Deliverables:
* Support production of KPI’s
* Maintain contract files
* Maintain close liaison with the specified client to ensure delivery to expectation
* Regularly provide progress updates against key targets, timescales & queries
Experience & Skills Required:
* Excellent organisation and planning skills
* Experience in a contract coordination role
* Proficient in IT, excel and in-house systems
* Customer service focus
* Understanding of quality assurance requirements – procedures and processes
Qualifications Required:
* Appropriate qualifications and experience