Job Details
Job Title: CJ PNC Data Officer - HC623023 (x2 vacancies)
Work Location: Southampton Central Police Station or Havant Police Station
Salary: Scale 4, £27,204 - £29,859 per annum
Hours: 37 hours per week
Contract: Permanent
Closing Date: Sunday 18th January 2026 at 23:59 hours
Are you looking for a new and exciting opportunity helping to maintain important police databases?
If you would like to learn about the Criminal Justice system, while playing an integral role in its running and keeping our communities safe, this could be the job for you.
Our Criminal Justice PNC team is responsible for managing and inputting data onto the Police National Computer database system (PNC). The data is received in various ways - through our internal Records Management System, email, court systems etc. It can be from the time someone has been arrested right through to conviction and also for those that have impending prosecutions, cautions or have been arrested but not charged (NFA – no further action).
This role can be quite challenging, and the duties on any day will include:
* Inputting and updating data in the PNC system including court outcomes, bail conditions, and a variety of court orders made
* Maintaining subject descriptive information in the PNC system, such as photographic descriptions of appearance, scars or notable identifiers
* Transferring data between the different IT systems used across the force
Do you have excellent IT skills and good attention to detail?
The data that you will be responsible for in this role is crucially important, as the improper handling of it can have serious repercussions in the safety of our communities. Attention to detail, accuracy and making sure records are updated in a timely manner is therefore key.
In addition to the PNC, you will be working with a number of different police systems including internal record management system (RMS), Libra and Common Platform. So, excellent IT skills, and an ability to learn new systems, is a must. An intensive course of in-house training will prepare you to effectively use all the police systems that you will need.
You will be working in an office environment with a highly experienced and committed team, making sure that all responsibilities are shared and covered equally by using a rota based work system.
After your initial training, you will have the opportunity to work at home 3 days a week, with 2 days in the office should you wish to.
Please see the Criminal Justice PNC Data Officer role profile for more information
Essential Qualifications
Educated to QCF Level 2 (3 passes) OR work experience deemed to have brought the postholder to a comparable level.
Essential Experience
Minimum 7-12 months experience working in a busy office environment
Competencies and Personal Qualities
We are emotionally aware - Level 1
We take ownership - Level 1
We collaborate - Level 1
We support and inspire - Level 1
Values
Contact details for an informal discussion
Please contact the Recruitment team at police.recruitment@hampshire.police.uk or on 02380 451611
Please note that the email address you supply when submitting an application will be used for contact throughout the full lifecycle of that vacancy. You will not be able to amend your contact details. You should therefore ensure that you choose an appropriately accessible email address, being mindful that the process may take several months for some roles.
Hampshire and Isle of Wight Constabulary is an inclusive employer and strives to have a workforce representative of the communities we police and serve. We recognise that we are not fully representative and are working to address this imbalance through a variety of initiatives.
Hampshire & Isle of Wight Constabulary is an equal opportunities employer that positively promotes flexible working, enabling officers and staff to achieve a healthy work-life balance whilst meeting operational requirements of the constabulary. We actively encourage applications to be made on a full time, part time or flexible working basis.
The Equality Act 2010 allows us to promote equality within Hampshire and Isle of Wight Constabulary by adopting Positive Action to support people from under-represented groups. Our aim is to recruit talented people with a diverse range of skills and experience and welcome applications from all sections of the community. Our Positive Action team are available to provide support through the application and assessment process by contacting: positive.action@hampshire.pnn.police.uk
The Disability Confident campaign aims to remove barriers, increase understanding and ensure that people have opportunities to fulfil their potential and realise their aspirations. We will accommodate requests for reasonable adjustments where possible throughout our recruitment and promotions processes and encourage anyone requiring reasonable adjustments to disclose this at the earliest opportunity.