Job Description
Workplace Coordinator / Office Manager
Details: 40hrs per week. Monday - Friday on site
Pay: £23.74 per hour (based on a salary of £49,385 pa and a 40 hour working week)
Location: Manchester
Contract: Temporary ongoing contract until January 2027 (Potential chance for extension and permanent opportunities)
Role Overview
The Workplace Coordinator is responsible for planning, coordinating, and leading all day‑to‑day office operations at the head office location. Acting as the primary point of contact for the office, this role requires balancing the needs of internal teams and external visitors while delivering a consistent, high‑quality workplace experience.
The position involves frequent interaction with employees and visitors and requires strong communication skills, organisational capability, and the confidence to work cross‑functionally with multiple stakeholders.
Key Responsibilities
Planning & Coordination
Lead the planning, implementation, and follow‑up of all office‑related tasks and projects
Partner with recruitment and leadership teams to support assessment days and onboarding activities
Coordinate the planning and setup of assessment days, onboarding events, and special meetings
Identify local office needs and ensure appropriate tools and support are in place
Maintain office inventory and manage the ordering of supplies as required
Coordinate with IT to support office equipment and technology needs
Operational Excellence & Processes
Contribute to delivering a consistent and positive experience for employees and visitors
Act as a key liaison, working collaboratively across UK and Ireland teams
Provide general on‑site support for visitors
Drive continuous improvement of office processes, tools, and training
Ensure workplace standards and procedures are implemented and maintained
Manage the vehicle loan fleet at the location, where applicable
Office Experience
Partner with employees to deliver an exceptional daily workplace experience
Coordinate office preparation, including meeting and event support
Build strong working relationships and manage day‑to‑day communications with office‑based teams
Develop, implement, and maintain office policies, procedures, and standards
Ensure the office environment is safe, secure, and well maintained
Undertake additional responsibilities as required to support business needs
Requirements
Experience working in a fast‑paced operational environment, with a track record of driving improvements
Proven experience in office management, workplace coordination, or administration
Strong ability to build and maintain effective cross‑functional relationships
Demonstrated commitment to operational excellence
Self‑motivated, goal‑driven, and able to work independently while following established processes
High level of attention to detail
Strong technical aptitude, with confidence using MS Office and internal systems (including intermediate Excel skills)
Excellent written and verbal communication skills
Organised, adaptable, and able to manage multiple priorities effectively
Ability to organise tasks, track deliverables, and follow up on actions
Solid understanding of general business and operational processes
Enthusiastic, proactive, and comfortable working in a dynamic environment
Full UK driving licence held for two years or moreWe use generative AI tools to support our candidate screening process. This helps us ensure fair, consistent, and efficient experience for all applicants. Rest assured, all final decisions are made by our hiring team, and your application will be reviewed with care and attention.
Adecco acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. The Adecco Group UK & Ireland is an Equal Opportunities Employer.
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