Performance Monitoring
1. Monitoring and auditing of statutory and Approved Code of Practice (ACOP) documentation in accordance with the Health and Safety and contractual requirements.
2. Monitor, audit and ensure that the PFI partners draw up and maintain an effective risk register for each of their respective sites which will then form an integral part of the Department/Trust risk register.
3. Monitor and frequently audit the planned preventative maintenance system including the monitoring and reporting of maintenance efficiency and performance in relation to the Trusts responsibilities within all PFI properties.
4. Ensure that services provided by the Trust PFI partners are appropriate and continuously developed to contribute to the overall performance of the Trust.
5. Ensure that monitoring arrangements for compliance matters are robust and transparent.
6. Ensure that robust mechanisms are in place to regularly monitor performance against contractual requirements.
7. Provide data and relevant information to the PFI Contract and Performance Lead, PFI Compliance Manager and PFI & Estates Officer to allow continually and active benchmarking and performance monitoring of the PFI estate against other NHS organisations and develop networks to ensure that the Trust is continually working towards best practice in the operation of its PFI estate.
8. Carry out regular detailed audits to ensure contractual compliance and statutory legislation.
9. The ability to interpret PFI performance information and translate that information into an understandable/workable format for the PFI Contract and Performance Lead, PFI Compliance Manager and PFI & Estates Officer, PFI service providers and non-technical colleagues.
10. Understand fully the inter-relationship between various disciplines that makes up the PFI portfolio.
11. Recognise potentially hazardous situations and be able to take appropriate corrective action.
12. Be the lead for monitoring and the administration of the car parking database for the Trust.
13. Actively participate in a monthly review of the PFI Paymech submissions for both sites. Collaborate with relevant teams to verify the accuracy and completeness of the submissions.
Administrative Responsibilities
1. Act as first point of contact for the PFI Office and provide comprehensive administrative support as required.
2. The post holder will attend meetings and when appropriate take formal minutes to record the progress and development of specific projects.
3. Analyse, interpret and compare multifaceted complex data to produce and present reports.
4. Design and use of spreadsheets and databases using Microsoft packages in respect of effective performance monitoring and contractual correspondence to provide relevant information and reports as required by users and PFI Managers.
5. Attend PFI meetings and maintain accurate notes, manage the PFI management meeting schedule to enable the Trust to meet all of its contractual obligations, undertake administrative functions relating to the PFI contracts.
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