The Role
This is an exciting opportunity for a motivated individual to join the School of Computing as a Research Project Co-ordinator. Located at Newcastle University, you will primarily support an EPSRC funded project, entitled: Centre for Digital Citizens – Next Stage Digital Economy Centre.
The role holder will work closely with the project’s Principal Investigator, Professor David Kirk, Professor of Human-Centred Design and Co-Director of Open Lab.
The successful candidate will be primarily responsible for leading the coordination of the project. This will include organising multi-stakeholder events and meetings; documenting project activities and liaising with partner institutions (Northumbria, UCL, Edinburgh, Birmingham) and collating project data, such as journal and conference publications and outreach activities. You will also support the financial reporting, and administrative processes across the project. The role will be part of Open Lab’s support team and, as necessary, provide flexible support to Open Lab’s broader portfolio of projects.
This role is offered on a full time fixed term basis (up until October 2025)
To apply, please complete the online application and upload a CV and a covering letter. Please structure your covering letter as a supporting statement of no more than two sides. Please outline how you meet or exceed the requirements for the role holder as listed below.
For informal enquiries, please contact Hannah Jones (Strategic Project Manager) via email at
For more information about the School of Computing, please click
For further details about Newcastle University please visit our information page at:
Key Accountabilities
1. Work with the Principal Investigator (PI) to develop a communications plan for the project, including workshops, conferences and other events
2. Implement the communications plan, including arranging events (workshops and scientific meetings)
3. Contribute to and maintain project and group websites, mailing lists and other social media outlets, including Twitter and LinkedIn
4. Coordinate the administrative services for the assigned research project, working closely with other departments and services
5. Represent the research projects and be the first point of contact for Newcastle University as well as visitors and stakeholders external to the University
6. Assist with project planning. Manage and coordinate specific tasks and targets to meet project objectives and deadlines whilst working closely with PIs to ensure their projects remain on track and funders are kept informed of progress and changes as appropriate
7. Support Steering Groups, Advisory Boards, Stakeholder Engagement Meetings, and other formal bodies constituted to oversee project delivery
8. Collate, review, format and publish deliverables and other documents including reports required by funders and other stakeholders
9. Build and maintain relationships with project partners across multiple institutions and facilitate effective internal communications across project teams
10. Maintain financial records, manage outputs and impacts and publicise project outcomes
11. Work closely with SAgE Project Support to ensure accurate record keeping and sound financial data management
12. Any other duties within the scope and general nature of the grade which may be required
The Person
Knowledge, Skills and Experience
13. Knowledge of the University processes
14. Experience of web editing and social media marketing
15. Experience of event management
16. Has considerable recent relevant administrative experience in a co- ordinating role within a higher education establishment or other large organisation
17. Proven written and verbal communication skills
18. Working knowledge of financial record keeping and reporting and project management
19. Works calmly and efficiently under pressure and to tight deadlines, with excellent organisational skills
20. Has proven ability of establishing, reviewing and monitoring administrative systems in office environments
21. Experience of acting as secretary in meetings, producing agendas, minutes and actions
Attributes and Behaviour
Planning and Organising
22. Works in a planned and structured way
23. Uses own and others’ time effectively
24. Sets own priorities in conjunction with team and area objectives
25. Plans workload and tasks in a systematic way
26. Ensures that all activities are completed on time
27. Uses systems and tools to ensure records and audit trails are clear and up to date
28. Keeps work systems up to date, neat and tidy
Communicating
29. Clear and concise; gets the message across to others
30. Chooses communication tools appropriately e.g. selective use of emails and other channels of communication
31. Able to adapt content of communication to the audience, changing style, tone and format appropriately
32. Uses face to face communication regularly; team meetings, one to ones, informal discussions/chats, and briefing sessions
Team working
33. Respects the expertise and contribution of others even if own opinion is different
34. Shares relevant and useful information with others
35. Keeps other team members up to date with progress
36. Gets involved with team tasks
37. Willing to help others and share workloads
38. Supportive of team decisions
39. Asks others’ opinion
40. Respects the value that different views bring to the team
Finding Solutions
41. Uses initiative to sort things out, is enterprising in effective use of material, financial and human resources
42. Looks at ways of overcoming obstacles rather than coming to a standstill
43. Confidently deals with a broad range of information
44. Keeps an open mind to alternative ways of doing things
45. Proactively anticipates and plans for likely problem areas or obstacles by assessing and managing risks
Qualifications
46. A level (or equivalent) qualification, plus work experience in a relevant role; or substantial relevant work experience in a comparable setting
Newcastle University is a global University where everyone is treated with dignity and respect. As a University of Sanctuary, we aim to provide a welcoming place of safety for all, offering opportunities to people fleeing violence and persecution.
We are committed to being a fully inclusive university which actively recruits, supports and retains colleagues from all sectors of society. We value diversity as well as celebrate, support and thrive on the contributions of all of our employees and the communities they represent. We are proud to be an equal opportunities employer and encourage applications from individuals who can complement our existing teams, we believe that success is built on having teams whose backgrounds and experiences reflect the diversity of our university and student population.
At Newcastle University we hold a silver award in recognition of our good employment practices for the advancement of gender equality. We also hold a Bronze award in recognition of our work towards tackling race inequality in higher education REC. We are a employer and will offer an interview to disabled applicants who meet the essential criteria for the role as part of the offer and interview scheme.
In addition, we are a member of the Euraxess initiative supporting researchers in Europe.
Requisition ID: 26920
We ensure there's something for everyone and these benefits include: a cycle-to-work schemeshopping discountscompetitive pension schemehealth and wellbeing initiativesactivities and eventsgenerous leavediscounted travelChristmas shutdown