Admin Assistant & Cover Receptionist (Job Share)
We’re looking for a friendly, organised, and proactive team player to join our Administration & Facilities team on a part-time, job-share basis, working 18 hours per week, Monday to Wednesday.
You’ll ensure our offices deliver a warm, professional reception experience — providing lunchtime, holiday, and absence cover — while supporting day-to-day admin tasks from our Hartlepool office.
What you’ll do
* Provide reception cover across offices — greeting clients, managing calls, and keeping reception areas welcoming.
* Support admin and facilities tasks such as handling post, ordering stationery, booking travel, preparing invoices, and organising meeting rooms.
* Assist with file management, energy monitoring, and supplier coordination.
* Maintain confidentiality and uphold excellent client care at all times.
What we’re looking for
* Previous reception/admin experience (ideally in a legal or professional services setting).
* Confident with MS Office (Outlook, Word, Excel).
* Professional, approachable, and calm under pressure.
* Strong communication and organisation skills.
* NVQ in Business Administration/Customer Service (or relevant experience).
* Valid driving licence and access to a car (essential).
* If you’re flexible, motivated, and enjoy helping people, we’d love to hear from you!
If you’d like to discuss this vacancy in confidence, please use the same e-mail address to get in touch.
Please refer to the top of our careers page for the excellent range of benefits we offer.
No agencies please.
Limited Liability Partnership Registered in England Number OC315000
Tilly Bailey & Irvine LLP is a limited liability partnership registered in England (number OC315000) and is authorised and regulated by the Solicitors Regulation Authority.
The Legal Ombudsman is an independent and impartial scheme set up to help resolve legal service disputes. Their website can be viewed at WWW.LEGALOMBUDSMAN.ORG.UK
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