Overview
We are seeking a proactive, highly organised and detail-oriented Archive Project Co-ordinator to provide crucial administrative and technical support building a significant online resource to organise, preserve and celebrate the company’s 31 year archive. The Archive Project Co-ordinator will manage a substantial collection of materials including physical and digital assets: production video recordings, digital and paper photographs, original lighting and set designs, scripts, texts, notebooks, soundtracks, marketing materials and administrative records.
This role is ideal for an individual with a strong foundation in administration and a keen interest in arts and heritage, particularly in preserving records and materials for future generations. You’ll be a key part of a small, dedicated team and play a vital role in making our rich history accessible to the general public, peer artists and students.
Responsibilities
* Project Management and Administration: Actively manage a set project timeline and coordinate tasks to ensure milestones are met efficiently. This includes providing comprehensive administrative support to the Artistic Director and other project stakeholders.
* Archiving and Documentation: Assist in the systematic organisation, filing, labelling and cataloguing of a wide range of physical and digital materials. This involves accurately transcribing notes and documents to support the cataloguing process.
* Digital Preservation and Systems: Manage the digitisation, preparation and uploading of archive materials to VDT’s new website / archive platform. Support the development and implementation of a new digital preservation system and catalogue, which includes data migration, system upgrades, and testing to ensure long-term usability and integrity. Support the development and online organisation of accessible resources around VDT’s work with the AD.
* Policy and Compliance: Help develop and maintain clear archive policies and procedures in line with appropriate international standards. You will also be responsible for ensuring strict adherence to copyright and data protection regulations throughout the project.
* Material Handling: Locate and manage the secure transfer of archive materials to and from existing and future storage locations, ensuring their careful handling and protection.
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