Assistant to the Clerk Job Description
RESPONSIBLE TO the Clerk
IMPORTANT FUNCTIONAL RELATIONSHIPS
The Clerk, other members of staff, councillors, contractors and the general public.
DUTIES AND RESPONSIBILITIES
1. Greeting visitors, contractors and councillors
2. Answering the telephone in a professional and courteous manner and providing general support
3. Organising and scheduling meetings and appointments in liaison with the Clerk and/or relevant Councillors.
4. Helping to manage and coordinate bookings for Council facilities such as the community room, changing rooms etc
5. Maintaining filing systems and contact lists
6. Working flexibly to support and assist the Clerk in order to deliver Council services
7. Assisting in planning and running community events hosted by the Council
8. Carrying out administrative duties such as filing, typing, copying, binding, scanning, writing letters and emails, maintaining computer and manual filing systems etc
9. Using computer software such as word processing, spreadsheets, and databases to prepare reports, memos, and documents etc
10. Using a variety of software packages, such as Microsoft Word, Outlook, Excel, Publisher and Powerpoint etc., to produce correspondence and documents and to maintain presentations, records, spreadsheets and databases
11. Maintaining and updating the Councils website and Facebook pages and any other social media utilised by the Council
12. Photocopying, printing, data entry, scanning etc
13. Dealing with the post and distributing papers and documents for meetings
14. Assisting the Clerk in the compilation of the parish newsletter (the Illogan Review) on a quarterly basis
15. Handling sensitive and confidential information in an appropriately discrete manner
16. Attending meetings, conferences, seminars and training courses
17. Assisting the Clerk in obtaining quotes and tenders for the delivery of Council services and purchase of products
18. Undertaking any other duties required by the Council consistent with the level and scope of post
19. When trained, cover the work of the Clerk when they are unavailable
This outlines the duties required for the post of Assistant to the Clerk in order to indicate the level of responsibility. It is not a comprehensive or exhaustive list; duties may be varied from time to time which does not change the general character of the job or level of responsibility.
Job Type: Part-time
Pay: £25,583.00-£26,824.00 per year
Expected hours: 20 per week
Benefits:
* Company pension
* Flexitime
* Free parking
* On-site parking
Work Location: In person