PA & Administrator to Operations Director / Head of Land Reference: JAN20262565 Location: Homebased within Northern Ireland Contract:12 Months, Fixed-Term Hours: Part-Time, 18.75 hours per week Salary: £25,847.00 - £27,594.00 Per Annum Benefits: Pension Scheme, Life Assurance Scheme, 26 days' Annual Leave (Pro-Rata) We are looking for a PA and Administrator to the Operations Director/Head of Land to provide comprehensive administrative support to the Operations Director/Head of Land and wider senior Operations and Land team in RSPB Northern Ireland, including the Head of Species and Senior Rural Surveyor. What's the role about? This role will provide comprehensive personal administrative support to senior staff, facilitating delivery of work programmes and an effective working environment. The Successful candidate will be expected to take a flexible and pragmatic approach to their role to ensure that the necessary administrative support requirements are met. However, in all cases, this will involve building effective relationships with people at all levels, both internally and externally, while ensuring that complex confidential and sensitive matters are handled appropriately. Duties: Provides a dedicated administrative support service to senior individuals and management teams, including diary management, drafting communications, organising travel and accommodation, arranging meetings and events and administration of financial processes, so that the individual(s) can carry out their role as efficiently as possible. Build, maintain and develop effective relationships with people at all levels, both internally and externally, using diplomacy and tact, while ensuring that complex confidential and sensitive matters are handled appropriately, so that all contact is professional and RSPB is represented in a positive manner. Contributes to the recruitment, management and continuous professional development of the wider administrative team, both locally and more widely across RSPB, to share best practice and build positive relationships, so that the organisation has a highly effective administrative team. Provides comprehensive support to recruiting managers where required for all aspects of the recruitment and induction processes, so that these are highly efficient and compliant with RSPB guidelines while enabling new staff to be correctly and safely welcomed into the organisation. What we need from you Essentials: At least 5 GCSE's, including Maths and English. Extensive knowledge of Microsoft Office applications (especially Outlook, Word, Excel and PowerPoint), plus the ability to impart this knowledge on to others Knowledge of document management and team collaboration tools. Knowledge of budget management terminology and processes. Able to communicate effectively with a wide range of audiences whether by phone, email or in person. Able to organise meetings and events, from small up to very large (hundreds of attendees), and coordinate all aspects of the meeting or event logistics. Able to make the best use of time particularly when under pressure from competing priorities, prioritising and delegating tasks effectively, during periods of both low and high demand. Able to negotiate and influence effectively. Able to identify and act on opportunities for continually improving ways of working. Able to proactively identify and solve problems. Able to deal with confidential and sensitive information appropriately. Able to take meeting notes and minutes clearly and concisely. Additional Information This is a Fixed-Term (12 months) Part-Time role for 18.75 hours per week. The RSPB reserves the right to extend or make this role permanent without further advertising dependent on business needs at the end of the contract term. Closing date: 23:59, Sunday 8th March 2026 We are looking to conduct interviews for this position from 13th March 2026. N.B. We reserve the right to close once sufficient applications have been received. Please submit your application at your earliest convenience to avoid disappointment. Interested? If you would like to find out more, please click the apply button. You will be directed to our website to complete your application for this position. We are committed to developing an inclusive and diverse RSPB, in which everyone feels supported, valued, and able to be their full selves. To achieve our vision of creating a world richer in nature, we need more people, and more diverse people, on natures side. People of colour and disabled people are currently underrepresented across the environment, climate, sustainability, and conservation sector. If you identify as a person of colour and/or disabled, we are particularly interested in receiving your application. The RSPB is an equal opportunities employer. This role is covered by the Rehabilitation of Offenders Act 1974. The RSPB is a licenced sponsor. This role is not eligible for UK Visa Sponsorship - the successful applicant will need to have a pre-existing Right to Work in the UK in order to be offered an employment contract. As part of this application process you will be asked to complete an application form including evidence on how you meet the skills, knowledge, and experience listed above. Contact us to discuss any additional support you may need to complete your application. No agencies please. Benefits: Work From Home