Senior bid manager

Senior Bid Manager

Bellrock is the trusted challenger in UK property services. Driven by insights, powered by technology, and delivered by talented people, we are redefining how real estate is managed. Since 2003, our people‑first and technology‑led approach has helped organisations across the UK transform their estates into high‑performance, sustainable environments. Through our integrated service model—spanning Technologies, Consulting, Critical Engineering & Jordon, and Intelligent Asset Care—we deliver compliance, quality, and operational excellence while reducing cost and carbon impact. Our award‑winning Concerto IWMS platform, together with mobile solutions from Mobiess and energy analytics from InMetriks, enables smart, data‑led estate management at scale.

The Senior Bid Manager will lead and manage the preparation, coordination and submission of high‑quality tender documentation across the full range of Bellrock professional consultancy and property services. The role is a senior management position responsible for overseeing the full bid lifecycle from opportunity identification through to submission, interview and post‑tender review. The successful candidate will provide strategic leadership to the bid team, manage internal and external stakeholders, drive continuous improvement in bid quality and processes, and ensure submissions reflect Bellrock’s technical capability, governance standards and professional excellence. The role requires exceptional written communication skills, leadership capability, commercial awareness and the ability to manage multiple concurrent deadlines within a professional services environment.

Bid Leadership and Management

• Lead the end‑to‑end management of pre‑qualification questionnaires (PQQs), invitations to tender (ITTs), frameworks, proposals and expressions of interest.
• Develop winning bid strategies aligned with client requirements, evaluation criteria and business objectives.
• Manage bid programmes, submission schedules and resource allocation to ensure all deadlines are achieved.
• Coordinate multidisciplinary input from technical teams, directors, regional offices and external partners.
• Chair bid kick‑off meetings, progress reviews and submission sign‑off meetings.
• Maintain oversight of bid governance, approvals and quality assurance procedures.
• Ensure all submissions are compliant, accurate, professionally presented and aligned with client instructions.
• Lead post‑submission clarifications, presentations and interview preparation activities where required.
• Conduct lessons learned reviews and implement improvements to bid processes and documentation.

Tender Writing and Content Development

• Write, edit and review high‑quality tender responses for public and private sector clients.
• Translate technical property and construction consultancy information into clear, compelling and client‑focused submissions.
• Tailor responses to reflect specific client objectives, procurement routes and project requirements.
• Develop persuasive responses covering methodology, project delivery, social value, sustainability, health and safety, quality management and risk management.
• Maintain consistency in tone, structure and branding across all submissions.
• Develop and maintain a library of high‑quality bid content, case studies and supporting information.
• Ensure tender submissions accurately reflect Bellrock procedures, accreditations and governance arrangements.

Stakeholder Management

• Build strong working relationships with Directors, Associates and technical teams across the business.
• Liaise with clients, framework providers and external consultants where required during the tender process.
• Manage internal review processes and obtain timely approvals from senior stakeholders.
• Coordinate contributions from marketing, graphics, administration and technical specialists.
• Act as a central point of contact for all bid‑related communications.

Team Leadership and Development

• Manage, mentor and support Bid Managers and Bid Coordinators.
• Allocate workload across the bid team and monitor performance against deadlines and objectives.
• Provide guidance on bid strategy, writing standards and best practice.
• Support the professional development and training of team members.
• Promote collaborative working and continuous improvement within the team.
• Assist with recruitment, onboarding and performance management activities.

Business Development Support

• Monitor procurement portals and identify suitable opportunities aligned with business strategy.
• Support pipeline management and bid/no‑bid decision‑making processes.
• Contribute to business development planning and market intelligence activities.
• Support the development of client relationship management initiatives and framework strategies.
• Assist in the preparation of capability statements, presentations and marketing collateral.

Quality, Compliance and Governance

• Ensure compliance with company procedures, quality standards and governance requirements.
• Maintain accurate bid records and reporting information.
• Ensure all submissions align with internal quality management procedures and review processes.
• Promote best practice in document control, version management and bid archiving.
• Support compliance with relevant procurement legislation and framework requirements.
• Ensure submissions accurately reference company accreditations and certifications where beneficial to scoring.

What does it take?

Essential Experience

• Significant experience in bid management within the construction, property, facilities management or professional consultancy sector.
• Proven track record of managing and winning complex public and private sector tenders.
• Experience managing multidisciplinary bid teams and coordinating senior stakeholders.
• Strong understanding of procurement processes including PQQs, ITTs, frameworks and negotiated tenders.
• Experience of writing high‑scoring quality responses.
• Experience managing multiple concurrent bids to challenging deadlines.
• Strong commercial awareness and understanding of professional consultancy and property services.

Essential Skills and Competencies

• Exceptional written and verbal communication skills.
• Strong leadership and people management capability.
• Excellent organisational and project management skills.
• High level of attention to detail and accuracy.
• Ability to analyse tender requirements and develop winning response strategies.
• Strong stakeholder management and influencing skills.
• Ability to work under pressure and manage competing priorities.
• Advanced Microsoft Office skills including Word, Excel and PowerPoint.
• Strong editing, proofreading and document management skills.

Desirable Experience and Qualifications

• Degree qualified in a relevant discipline.
• APMP accreditation or equivalent bid management qualification.
• Experience within the construction consultancy, property or FM sector.
• Knowledge of public sector procurement frameworks.
• Experience using bid management software and procurement portals.
• Understanding of RICS‑regulated professional services and construction procurement routes.
• Experience of utilising AI within tender responses.

Your core qualities and attributes should be…

• Professional and commercially focused.
• Collaborative and supportive leadership style.
• Proactive and solutions‑oriented approach.
• Resilient and adaptable under pressure.
• Strong commitment to quality and continuous improvement.
• Confident communicator with strong interpersonal skills.

AI fluency & learning mindset: We are looking for people who actively use AI in their day‑to‑day work, demonstrate strong curiosity about new technologies, and take ownership for continuously improving how they think, work, and deliver.

Working arrangements

We embrace smarter working practices which offer our employees the opportunity to work their hours flexibly and remotely where their roles and business needs allow. In this role, the successful candidate would be required to work from Summers Inman - Newcastle Bevan House, Sir Bobby Robson Way, NE13 9BA and home based. Monday to Friday 8.30am to 5.00pm. While the role's primary location is Newcastle, we are keen to hear from talented candidates based in Leeds, Birmingham, Leicester, and surrounding areas.

What can we offer you?

• 25 days annual leave plus bank holidays + 1 additional day as a thank you (enjoy it, it’s on us).
• Salary exchange pension scheme.
• Life cover.
• Paid sick leave.
• Private medical insurance.
• Health Assured employee assistance and wellness program.
• Enhanced maternity, paternity and adoption leave.
• Salary sacrifice schemes: Cycle to work.
• Holiday purchase scheme of additional 5 days per year.
• Offers and discount scheme designed to save money on everyday shopping and essentials.
• Healthcare Cashplan.
• MotorSave Scheme.
• Refer a friend.
• Liftshare.
• Virtual GP.