What's involved with this role: Job Title: Executive Support Admin Officer Ref: K&C 5271534 Pay rate: £25.37 per hour PAYE Hybrid - 3 Days in the office but flexibility required on occasion. The role: We are seeking a dynamic and proactive Executive Support Officer to provide support to the Executive Director and Directors within the Environment and Neighbourhoods Directorate. You must be confident and able to communicate with Senior Stakeholders, IT proficient in Microsoft Office and have Local Authority experience to carry out this role. Key responsibilities: Manage Directors’ calendars and email inboxes, arrange and attend meetings and take minutes of meetings as well as following up agreed actions on the Director’s behalf. Help Directors meet their workload and requests, highlight urgent priorities in their in-trays and tasks and ensure they are well prepared for meetings and engagements. Carry out tasks on their behalf Coordinate corporate, directorate and departmental tasks and requests on behalf of DMT and the Director and their staff in areas such as business planning, performance management and information, risk management, resident complaints, responding to Member queries and FOIs Prepare and circulate meeting agendas and paperwork as necessary in support of the Executive Director and DMT Drafting notes, letters, reports, presentations and other documents accurately and in a timely fashion Manage telephone calls and emails; resolving queries as appropriate What the client is looking for: Previous experience preferably in a local authority setting Experience of effectively overseeing and proactively supporting senior managers’ offices in achieving their objectives Ability to establish and sustain robust professional relationships with senior executives Proficient computer skills and experience with the complete suite of Microsoft applications Proven organisational abilities in areas like multitasking, showing initiative, solving problems, working independently, and prioritising tasks Outstanding interpersonal and networking abilities, capable of building strong professional relationships Excellent communication skills, with the ability to convey ideas and present complex information in a clear and simple way. Good negotiating skills, able to deal with situations of conflicting demands and needs Experience of managing and completing complex tasks and projects Minute taking skills How to Apply Quote the Job Title and Reference Number in your application. Submit your CV in Word format. Applications are reviewed on a rolling basis—early submission is recommended. We will also add your details to our mail out lists. Please note you may receive details of roles outside of your immediate vicinity, as many candidates are able to relocate temporarily for work. Please disregard any such emails that are not of interest and let us know if you would rather not receive such mailouts and/or if you wish us to delete your details and prefer to apply direct to our advertised roles. If you do not hear from us within three working days, unfortunately your application has not been shortlisted on this occasion. Thank you for your interest in working with us. Please quote the Job Title & Vacancy Reference No. in your application, or we will be unable to match your CV to the role being applied for. "XI JE Please note that clients invariably ask us to strip out contact details from CVs before we submit them for consideration. This is always quicker and easier to do if you send your CV to us in Word format, rather than as a PDF please.