Go back British Pregnancy Advisory Service (BPAS)
IT Support Administrator – 36 hours 12 months FTC
The closing date is 14 May 2026
Please note that this is a 12 months Fixed-Term Contract
Are you an organised and detail-focused administrator with an interest in IT and digital services?
BPAS is seeking an IT Support Administrator to provide essential administrative support to our IT & Digital team. This role is key to ensuring the smooth running of financial processes, IT asset management, and service coordination across the organisation.
You will work closely with the Head of IT & Digital and wider team, supporting the management of IT spend, maintaining accurate records, and coordinating equipment and supplier processes to ensure services run efficiently.
This is a hybrid working role with visits to BPAS Head office once a week and when required for meetings and team days.
About You
You will have experience working in an administrative role, ideally within an IT, finance or operational environment, with strong organisational skills and a high level of attention to detail. You will be confident managing data, working with systems, and supporting processes that require accuracy and consistency.
You will be comfortable liaising with a range of stakeholders, including internal teams, suppliers and finance colleagues, and will have the ability to prioritise your workload effectively. A proactive approach, strong communication skills and a willingness to identify and suggest improvements will be key to success in this role.
Main duties of the job
* Support the accurate recording and monitoring of IT spend, working closely with Finance colleagues and suppliers
* Assist in maintaining IT asset registers and stock control logs, ensuring records are accurate and up to date
* Coordinate new equipment requests and arrange delivery to users and sites across the organisation
* Use IT Service Desk and financial systems to input and extract data and support management reporting
* Request supplier quotations, raise purchase orders, check invoices and support resolution of discrepancies
* Assist in monitoring budgets and identifying opportunities for cost improvements
* Support the development and implementation of process improvements within IT administrative functions
* Provide general administrative support to the IT team, including scheduling meetings, preparing agendas and taking minutes
About us
The British Pregnancy Advisory Service (BPAS) is the UKs largest independent reproductive healthcare charity, providing evidence-based, not-for-profit reproductive healthcare. We work mainly on behalf of the NHS, offering abortion care, contraception, and STI testing and treatment across the country.
When you join BPAS, you become part of a values-driven organisation where compassion, professionalism, and choice guide everything we do. You will help remove barriers to safe reproductive care while supporting people to make informed choices about their health and futures.
Benefits
* 34 days annual leave (including bank holidays)
* Life assurance at 3 salary
* Defined contribution pension scheme
* Access to GP 24/7, 365 days a year
* MyMindPal mental fitness app and 24/7 counselling support
* Online discounts, discounted gym membership, and other lifestyle benefits
* Family‑friendly policies to support work‑life balance
Safeguarding, Equality & Diversity
BPAS is committed to safeguarding and promoting the welfare of everyone who uses our services, and all staff share this responsibility. Recruitment follows safer‑recruitment principles and includes appropriate pre‑employment checks.
We actively welcome applications from people of all backgrounds, identities, and experiences. We are proud to be an inclusive employer and will make reasonable adjustments to ensure a fair and accessible recruitment process for all candidates.
Salary and Contract
Salary: £26,444‑£29,853 per annum, depending on skills and experience
Contract: 12 months Fixed‑Term Contract
Shift Pattern: 36 hours per week – Monday to Thursday 09:00‑17:00; Friday 09:00‑15:30
Location
Hybrid working with visits to BPAS Head office once a week and when required for meetings and team days.
BPAS Head office: Orion House, 2 Athena Dr, Tachbrook Park Dr, Royal Leamington Spa, Warwick CV34 6RQ
Apply now
Interested in making a difference? Apply today to join our team.
Values & eligibility
All applicants must be pro‑choice and support a woman’s right to choose, in line with BPAS values and mission. Applicants must have the legal right to work in the UK at the time of application. Unfortunately, we are unable to offer visa sponsorship for this role.
Person Specification
Experience
* Management of complex financial records
* Management of asset registers
* Telephone support
* Data and records management
* Interrogating systems to provide meaningful management information
Qualifications
* English and Maths qualification either GCSE A to C or Functional Skills Level 2 or GCSE 4 or NVQ level 2
* Educated to further education level (e.g. A-Levels, BTEC, GNVQ)
* Confident IT user, with expert Microsoft Excel skills
General
* Do you support a womans right to choose abortion?
* Are you the family or friend of a current BPAS employee? If yes, please state the name and the nature of the relationship.
* Are you aware we are unable to offer Visa sponsorship to this role?
* This role is for 36 hours per week over Monday to Friday – Can you commit to this?
* This role is hybrid working with visits to BPAS Head office once a week and when required for meetings and team days, travel is not paid. – Can you travel to the Head Office (CV34 6RQ) on the weekly basis?
* Are you aware that this is a 12 months FTC?
* Please list any further information you wish to add in support of your application for this role.
Knowledge & Skills
* Budgetary management, capital and revenue
* GDPR and the DPA 2018
* Records management
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
British Pregnancy Advisory Service (BPAS)
£26,444 to £29,853 a year – Depending on skills and experience
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