Job Description
Reports to: Farm Director
Job Purpose: To provide efficient and accurate bookkeeping, financial reporting and administrative support to the Farm Director and the management team, including the business owner.
Timeline: This vacancy is due to the retirement of the current person, with a planned handover period.
Commitment: This vacancy is part-time, approximately 2/3 days per week, but highly flexible with 1 day at the office and the rest WFH if desirable.
Key Responsibilities:
Bookkeeping:
* Maintain accurate and up-to-date financial records using Xero/Dext/Figured integrated accounting software.
* Process invoices, payments, and receipts in a timely manner.
* Prepare and submit VAT returns.
* Prepare the monthly and annual financial statements within a full budgetary control system.
* Ensure compliance with all relevant tax regulations and accounting standards.
* Carry out all payroll processing, including inputting employee data and generating payslips.
* Coordinate with external accountants as required.
Administration:
* Manage and maintain office filing systems, both physical and digital to minimise paper.
* Provide general administrative support to the Farm Director and other team members, including some procurement.
* Answer and direct phone calls, respond to emails, and handle correspondence.
Essential Skills and Experience:
* Proven experience in bookkeeping, financial reporting and administration, preferably within the agricultural sector.
* Strong working knowledge of Xero/Dext/Figured accounting software.
* Excellent organisational and time management skills.
* Rigorous attention to detail and accuracy.
* Good numerical skills.
* Strong communication skills, both written and verbal.
* Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Personal Qualities:
* Self-motivated and proactive.
* Ability to work independently and as part of a team.
* Flexible and adaptable to changing priorities.
* Discreet and able to handle confidential information.
Additional Information:
* The role is expected to be employment part-time for 2-3 days a week, but a self-employed person would be preferred.
* The successful candidate will be required to undergo a DBS check.
Benefits:
* Salary/Fee rate: Competitive, depending on experience
* Pension contribution for employee
* Life Insurance for employee