Job Purpose
An excellent opportunity for an experienced Administration Officer (Level 3) to join the Highways and Environmental Services team. The successful candidate will provide comprehensive administrative, financial, and organisational support, ensuring the smooth running of systems, processes, and services.
Key Responsibilities
* Provide administrative and organisational support, including accurate minute-taking.
* Contribute to the planning, development, and operation of support service systems, procedures, and policies.
* Manage manual and computerised information systems, ensuring accuracy and accessibility.
* Collate data and produce reports, documents, and presentations as required.
* Coordinate meetings and events, ensuring agendas, minutes, and documentation are prepared.
* Support financial processes including invoice processing, coding, budget monitoring, and petty cash.
* Operate ICT systems including Word, Excel, databases, spreadsheets, and internet applications.
* Provide guidance and support to colleagues and cover for staff absences when required.
* Ensure confidentiality is maintained at all times and that work complies with relevant policies and legislation.
* Participate in training, development activities, and performance reviews.
Person Specification
Qualifications & Education
* 5 GCSEs (Grades A–C) including Maths and English – Essential.
* NVQ Level 3 or equivalent qualification/experience in a relevant discipline – Essential.
* ECDL or equivalent – Desirable (or commitment to achieve within 18 months).
Experience
* Experience in the development, management, and operation of administrative systems – Essential.
* Experience of working within local government – Desirable.
Knowledge, Skills & Abilities
* Excellent IT skills (Word, spreadsheets, databases) – Essential.
* Knowledge of policies, codes of practice, and relevant legislation – Essential.
* Excellent numeracy and literacy skills – Essential.
* Strong organisational skills with ability to prioritise workload – Essential.
* Good communication skills (written, verbal, telephone, and email) – Essential.
* Ability to take accurate notes/minutes – Desirable.
* Ability to work effectively as part of a team – Essential.
Other Requirements
* Respect confidentiality at all times – Essential.
* Empathy with Welsh language and culture – Essential.
* Ability to speak Welsh – Desirable.
Pre-Employment Requirements
* Two satisfactory references covering the last 3 years.
* Evidence of essential qualifications.
* Evidence of Right to Work in the UK.
How to Apply
If you are interested in this role, please submit your CV via the application portal. Shortlisted candidates will be contacted regarding the next stage of the process.
Privacy Assurance
All applications are handled in line with GDPR and Data Protection legislation. Personal information will be used only for recruitment purposes and will not be shared with third parties without consent.
Reference ID: OR12214
Job Types: Full-time, Temporary, Fixed term contract
Contract length: 10 weeks
Pay: £12.85 per hour
Expected hours: 37 per week
Application question(s):
* 5 GCSEs (Grades A–C) including Maths and English
* NVQ Level 3 or equivalent qualification/experience in a relevant discipline
Experience:
* management, and operation of administrative systems: 2 years (required)