Kennedys is looking for a Facilities Coordinator to join the Facilities team. The successful Facilities Coordinator will be responsible for the provision of support services to an exceptional standard to the office, and be the point of contact for any onsite services such as print, mail, security whilst coordinating all client events. They will ensure the office is at the required standards to work from and ensure it is aligned to the Kennedys brand.
Team
Kennedys Facilities team ensure that the Firm's offices are maintained and consistently delivered to a high standard. They drive the continuous improvement of all aspects of Kennedys facilities management and property portfolio globally.
The Facilities team provide strategic support on projects, with suppliers and budget management as well as Front of House services, and ensure the Firm operates the Health & Safety policy and acts in accordance with Health and Safety regulation and ISO and BSI standards.
The Facilities team have presence in all Kennedys offices.
Key responsibilities
* Be the key point of contact for the office, and internal queries. Reporting any major issues or concerns to the Senior Facilities team
* Be the active presence for the onsite teams and stakeholders proactively handling any concerns ensuring that rectification actions are quickly established and executed
* Ensuring all offices provide a great working environment to Kennedys staff and presentable environment to our clients
* Developing good working relationships with contractors when onsite, and ensure service it aligned to expectations
* Booking maintenance tasks and issuing permits.
Required experience
* Facilities management experience, in particular within professional services would be advantageous
* Efficient and diligent document management
* Excellent administration skills
* Excellent communication skills and attitude to provide a first class service to clients
* Ability to be flexible on approach towards others, identifying what stakeholders require from you
* Willingness to travel between all UK offices to ensure the single team ethos is maintained across the team.
Please let us know if you require any additional support or adjustments to be made in order to submit your application to Kennedys.
*where a level of experience is indicated, this is a guideline only and represents the amount of time we would usually expect a candidate to accumulate the requisite level of experience. This does not preclude applications from candidates with more or less experience.
About Kennedys
Kennedys is a global law firm with expertise in dispute resolution and advisory services. With over 2,750 people worldwide across 47 offices in the UK, Europe, Middle East, Asia Pacific and America we have some of the most respected legal minds in their field.
Our lawyers handle both contentious and non-contentious matters, and provide a range of specialist legal services, for many industry sectors but we have particular expertise in litigation and dispute resolution, especially in defending insurance and liability claims.
We're a fresh-thinking firm, and we're not afraid to bring challenging new perspectives to the table way beyond the traditional realm of legal services. We empower our clients with a diverse range of ideas, tools and technology to make their lives easier, as well as delivering exceptional results, every time.
What do we have to offer?
We welcome high-performing lawyers, business services professionals, secretaries, graduates and apprentices to join our rapidly expanding global firm. Whatever your role at Kennedys, you'll be involved in exciting and stimulating work, where your input will make a difference.
Our culture and values form a big part of who we are and we take them seriously. We make a difference by being approachable, straightforward, supportive and distinctive. Ourvaluesare at the core of who we are and what make us a great firm to work with and for.
The Firm recognises the value of investing in our people's development and believes our culture and values contribute to the quality of our work and of our client relationships. With a culture of on-the-job and experiential learning, peer to peer learning, mentoring, resources and tools that enable you to drive your career, we can support your development in your current and future roles.A variety of other opportunities are available including secondments to clients and our global offices.
We strive to celebratediversity,empower our people and ensure everyone can bring their authentic selves to work.We've created a culture based on client service, professional excellence, hard work and trust, where diversity, equity and inclusion (DE&I) is a key priority.We recognise that many of our people want to work for an employer that is aligned to their values, which is why we are building an inclusive culture, decarbonising our operations and supporting our people to thrive at work.Our people are the key to driving this change and helping us to make a difference to our clients, our people and the communities in which we live and work.
Kennedys is an equal opportunities employer and is committed to ensuring our recruitment processes are as inclusive as possible. We expect all employees to be aware of and comply with all relevant policies and procedures within their jurisdiction, including those relating to Information Security, Data Protection and Quality Management, refer any breach promptly to Risk & Compliance and to complete all mandatory training when requested.
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