Overview
Job description: To provide comprehensive HR and administrative support to the People Manager, ensuring all employee lifecycle processes are delivered efficiently and in line with statutory requirements.
Responsibilities
* HR Administration & Employee Lifecycle – Provide administrative support across the full employee lifecycle: Recruitment, onboarding, contract changes, and leavers; Prepare contracts, offer letters, and onboarding documentation; Maintain accurate employee records on HR systems and personnel files; Support payroll processes (e.g. data changes, absence reporting).
* Safeguarding & Compliance – Maintain and oversee the Single Central Record (SCR) ensuring: All pre-employment checks are completed and recorded (e.g. DBS, right to work, references, qualifications); Records are accurate, up-to-date, and compliant with statutory guidance (e.g. Keeping Children Safe in Education); Maintain the Safeguarding Concerns Log, ensuring: All concerns are logged promptly, accurately, and confidentially; Appropriate escalation to the Designated Safeguarding Lead (DSL); Records are audit-ready and securely stored; Support internal and external safeguarding audits and inspections (e.g. Ofsted); Monitor compliance deadlines (e.g. DBS renewals, training updates).
* Recruitment & Vetting – Coordinate safer recruitment processes in line with safeguarding requirements; Carry out pre-employment checks: DBS checks; References; Right to work verification; Ensure all vetting documentation is correctly recorded on the SCR.
* Data Management & Reporting – Maintain HR databases and trackers (e.g. absence, training, compliance logs); Produce regular reports for: HR Manager; Safeguarding Lead; Senior Leadership Team; Ensure data accuracy and GDPR compliance.
* Stakeholder Support – Act as a first point of contact for HR queries from staff and managers; Support managers with HR processes and policies; Liaise with safeguarding, compliance, and quality teams.
* Training & Compliance Tracking – Monitor and record mandatory training (e.g. safeguarding, Prevent, GDPR); Ensure staff records are up to date and compliant; Chase outstanding training and documentation.
Qualifications
* Essential Skills & Experience – Previous experience in an HR or administrative role; Strong attention to detail and accuracy; Experience managing confidential and sensitive information; Good working knowledge of: Microsoft Office (especially Excel); HR systems / databases; Understanding of safeguarding responsibilities in education (or willingness to learn).
* Desirable – Experience working in: FE College, school, or training provider; Knowledge of: Single Central Record (SCR) requirements; Safer recruitment practices; Ofsted or audit environments.
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