Job Description
You will act as a trusted partner to a senior member of the legal leadership team, providing high-level administrative, organisational, and coordination support. The role requires anticipation of needs, excellent judgement, and the ability to manage competing priorities in a fast-paced environment.
Key Responsibilities
* Proactive diary and calendar management, coordinating complex schedules
* Strategic email inbox management, including triage, prioritisation, and drafting responses
* Acting as a primary point of contact for senior internal and external stakeholders
* Coordinating meetings and events end-to-end, including agendas, papers, minutes, actions, and logistics
* Preparing and managing senior-level and Board-related documentation
* Coordinating travel and managing expenses
* Accurate and concise minute taking and follow-up of actions
* Supporting project coordination and deadline tracking
* Handling sensitive and confidential information with discretion
* Identifying opportunities to improve processes and ways of working
* Collaborating with other EA/PA colleagues to provide cover and share best practice
Essential Experience
* Significant EA experience supporting senior legal leadership in an in-house setting
* Strong Microsoft Office skills (documents, presentations, correspondence, expense tracking)
* Experience using collaboration and document management tools (e.g. Teams, SharePoint)
* Exposure to Board or senior leadership support
Email: drowland@planet-pharma.co.uk (please attach CV)
About Planet Pharma:
Planet Pharma is an American parented Employment Business/Agency that provides global staffing services with its head-quarters in Chicago and our EMEA regional office located in Central London. We have invested significantly in creating a robust international platform that enables us to work compliantly in 30+ countries with a current network of 2500+ active contractors globally as well as a very strong permanent / direct hire recruitment offering.
Our specialist knowledge and close relationships with our clients and the wider industry really makes us unique in our field. Just recently we were recognised by FORBES as the 17th best professional staffing firm, and have won multiple awards from industry accredited bodies for our commitment to excellence and service delivery. We have extensive functional expertise including: Regulatory Affairs, Pharmacovigilance, QA, QC, Submissions experts, Clinical development, Quality, Biostatistics, and Medical Affairs / Writing.
We are an equal opportunities Recruitment Business and Agency. We welcome applications from all suitably qualified candidates regardless of their race, sex, disability, religion/belief, sexual orientation or age.
www.planet-pharma.com