Job Description
Internal applicants MUST apply via Opportunity Marketplace. Please ensure you complete your SKILLS and QUALIFICATIONS via “Me” tab/tile on Fusion or by clicking on the application link in the section of the application form titled “REVIEW SKILLS AND QUALIFICATIONS”.
ACTUAL CLOSING DATE: Applications must be received by 12 April 2026 at 11:59pm
Location: Brandon Gate, Hamilton
Hours: 35hrs per week, 1 x permanent, 1 x temporary (until June 2027)
Work schedule: Monday – Thursday 8:45pm – 4:45pm (1 hour lunch), Friday 8:45am – 4:15 (30 mins lunch)
Salary / Hourly Rate: £29,326 - £29,745
We have an existing opportunity to Join our South Lanarkshire Health and Social Care Performance and Support Service Team, providing a centralised minute taking service to our four localities. We have the following posts available:
1 x Hamilton Local Office, Brandon Gate, Hamilton, 35 Hours permanent
1 x Hamilton Local Office, Brandon Gate, Hamilton, 35 Hours temporary (until June 2027)
This is a rewarding role which gives you opportunity to positively contribute towards South Lanarkshire Heath and Social Care Partnerships public service delivery.
You would be part of a successful well established minute taking service. As an Administrative Assistant within the minute taking service, you will liaise with internal colleagues and external agencies to arrange, co-ordinate, complete and distribute minute of meetings which include Child Protection, Adult Support and Protection etc. You will attend the meetings which are in the majority via Microsoft Teams and take a record of the meeting, utilising agreed templates, which will include the agreed care plan for the service user. You will also be responsible for updating electronic systems including the South Lanarkshire Health and Social Care Partnerships Child Protection Register.
We welcome applications from people who are exceptional and driven, with excellent keyboard, oral and written communications skills. Have previously had the opportunity to take records of meetings.
All applicants who meet the initial criteria will be required to undertake a minute taking test, prior to attending for interview.
Please answer the following questions as part of your application submission, your answers should be uploaded under supporting documents.
Screening Question
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\tDo you have experience working in a busy office environment undertaking various clerical tasks, working to tight timescales?
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\tWould you consider your communications skills both oral and written to be excellent?
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\tHave you previously had the opportunity to take records of meetings?
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Application Questions
Performing
Please study the Job Profile and provide examples of your work, or other activities with demonstrate your ability or aptitude to undertake duties of the post, please include any other information that you feel is relevant to your application e.g. personal qualities, achievements at work, non-work related or voluntary work experience.
Working with others
South Lanarkshire Council is committed to delivering excellent customer service. Please describe how you would ascertain and manage client expectations, while still delivering excellent customer service.
Flexible
Within administration we work to numerous statutory timescales and deadlines. Can you please detail how you would manage competing demands to ensure timescales and deadlines are met? Please provide an example if you feel this is relevant.
Efficient
Give an example of a time where you have had to make an important decision, what was it, how did you make it and did this have an impact on others?
View the Administration Assistant job profile.
Please Apply online - All correspondence will be via your email address
Preferred candidates identified after the selection event process will be required to assist the recruitment team, if need be, to ensure timely completion of recruitment checks. If recruitment checks are not completed within a reasonable timescale, you may automatically be withdrawn from this position.
Canvassing of Elected Members or employees of South Lanarkshire's Council directly or indirectly in connection with any appointment within the Council shall disqualify the applicant.
Legislative Information
This post is excepted in terms of the Rehabilitation of Offenders Act 1974 (Exceptions) Order 2003.
Overseas Criminal Records Check
An Overseas Criminal Records Check is required where applicants born outside the UK (Scotland, England, Wales and Northern Ireland) or who have lived or worked outside the UK for a continuous period of three months in the past 10 years.
Applicants are responsible for providing evidence of the Overseas Criminal Record Check. The check must be translated into English and should come from the police, judicial authority, government department or home embassy of the country or countries concerned. The check must include an official statement confirming that the applicant does not have any history of or pending criminal record proceedings. Checks may be carried out to authenticate the documents provided.
Equal Opportunities and Armed Forces Community Covenant
South Lanarkshire Council is an Equal Opportunities employer and encourages applications from all members of the community.
We are a Disability Confident Scheme Employer and guarantee to interview all disabled applicants who meet the essential criteria of the person specification job description.
South Lanarkshire Council is committed to providing support to members of the armed forces, veterans and their families which is set out in the Armed Forces Community Covenant. Veterans & Service leavers are guaranteed an interview who meet the essential criteria of the person specification job description.
As an employee of South Lanarkshire Council, you would also receive a wide range of benefits including:
* Enrolment in award winning local government pension scheme
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* To increase the value of their pension pot, Local Government Employees can opt to join the Salary Sacrifice Shared Cost AVC scheme.
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* Up to 33 days annual leave
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* Public holiday entitlement (up to 10 days)
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* Occupational sick pay
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* Family friendly policies - flexible working and leave, maternity/paternity leave enhanced leave.
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* Employee Discounts – including discounts at the cinema.
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* Range of benefits to support you (Cycle to Work Scheme, Physiotherapy, Employee Assistance Program which offers practical and emotional support)
PLEASE NOTE WE DO NOT ACCEPT CVS IN PLACE OF THE APPLICATION FORM.
To be considered for this vacancy you must complete the application form. All CV submissions will be disregarded.