Role Name: HR Systems, Reporting and Data Coordinator
Location: Group
Pay Range: £42,869- £46,169 new entries to the role will start at the bottom of the band.
Hours and weeks: 35
Contract Type: Full time
Contract Term: Permanent
Position Start Date: Immediately
Application Close: 23rd May 2025 - we may close this role early if sufficient applications have been received. We encourage you to apply early.
The Role:
Join our vibrant HR team at the newly "outstanding" New City College! We are dedicated to excellence in education and professional development. We are seeking an HR Systems, Reporting, and Data Coordinator to manage and enhance our HR systems which include iTrent, Business Objects and Power BI. This role will ensure data integrity and providing valuable insights and comprehensive reporting. This role spans across our college group and will require travel
Who You Are:
You possess extensive experience with HR Systems in an education or public sector environment, including system configuration, maintenance, and module development. Knowledge of Business Object is essential and involvement with iTrent and Power BI is desirable, but would highly benefit your application. You have advanced IT skills, particularly in Microsoft Office (Excel), attention to detail, problem-solving abilities, and excellent communication skills. You are self-motivated, customer service-oriented, able to handle a demanding workload, and maintain confidentiality. You will hold a degree or professional qualification in a relevant field, or equivalent practical experience.
Key Responsibilities:
* HR Systems Management: Oversee the configuration, maintenance, and security of the college’s HR systems, ensuring compliance with GDPR and data protection regulations.
* Data Processing: Manage the processing of employee data, system upgrades, and patches, ensuring thorough testing and seamless integration.
* User Support & Training: Provide support and training for HR, payroll, and college staff, developing user guides and training materials.
* Reporting & Analysis: Design and build HR and payroll reports using Business Objects, providing regular and ad-hoc reports to support decision-making.
* System Development: Lead HR system projects, implementing new modules and improving processes to maximise efficiency.
* HR Dashboard: Develop and maintain the HR dashboard using Power BI, creating bespoke dashboards and supporting key metrics reporting.
What We Offer:
* Pension: New City College provides a career average pension scheme for all staff. Support staff fall under the Local Government Pension Scheme
* Accessibility: All college sites are easily accessible for wheelchair users and via public transport (bus, DLR, or tube).
* On-Site Facilities: Free access to on-site gym facilities at some campuses and on-site cafes serving subsidised food and drinks.
* Staff Development: Five CPD (Continuing Professional Development) days per year, with access to industry-standard facilities and a collaborative working environment. Leading to opportunities for career advancement and professional development in a supportive setting.
* Financial Perks: Interest-free loans for annual travel season tickets. Health cash plan (reimbursement for dental, optical, and therapy treatments) and a completely confidential Employee assistance program.
* Discounts: Save money on day-to-day expenses, shopping, dining out, DIY, and travel.
* Technology Access: Office 365 and Adobe Suite available for personal devices.
For further information please contact Human Resources on 020 7510 7712. E-mail: recruitment@ncclondon.ac.uk.
The closing date given is a guide only. There may be some occasions where we have to close a vacancy once sufficient applications have been received. It is therefore advisable that you submit your application as early as possible to avoid disappointment.
About New City College:
New City College is a sector leading college group with campuses spanning east London and south-west Essex as well as two language schools. When you join NCC, you'll join a forward-thinking, dynamic team, sharing best practice to deliver first class education and skills for the benefit of our students and wider communities.
Our college environment is second to none. We boast industry standard facilities and equipment, expert staff and partnerships with other high-profile organisations which all prepare students for progression to higher education or successful careers. Furthermore we make sure we're a step ahead when it comes to the skills and technology needed for the jobs of tomorrow, so that employers across the region - and nationally - know where to come to update their staff teams' skills and qualifications.
New City College's 7-college merger and our combined skills and expertise places us at the forefront of further education in the UK, spanning sixth form education, adult skills, apprenticeships, ESOL, EFL and SEND. With a turnover of £130m, 20,000 students and 2,000 staff it is one of the strongest and most influential FE organisations in the country.
At New City College we're proud of our inclusive and diverse staff and student community. We are united in our zero tolerance approach to racism and discrimination. As we develop our longer-term vision, we will continue to ensure that we invest in our staff and other resources to provide a distinctive offer and excellent, supportive learning environment which meets the needs of students and employers and prepares local people for their exciting future.
As the College supports a number of children and vulnerable adults, all staff are exempt from Section 4(2) of the Rehabilitation of Offenders Act 1974. Accordingly, all staff will be subject to an ‘Enhanced’ DBS (formerly CRB) check, along with a Children’s Barred List check if in regulated activity. Any offers of appointment may be withdrawn if these checks prove to be unsatisfactory to the College. Self-disclosure will be required as part of the recruitment process. If you fail to make a full disclosure or provide sight of your DBS certificate then your offer of employment is likely to be withdrawn. The College's DBS policy covers the recruitment of ex-offenders which is available upon request.
New City College aims to develop a workforce that reflects the diverse community we serve and actively welcome applications from candidates from a BAME background.