Overview
The Foundation for Common Land provides a single voice to co-ordinate knowledge and share learning across Common Land. We work with commoners’ associations and federations, owners of common land and farming bodies as well as environmental NGOs, and government bodies such as the Defra group, including the Rural Payments Agency and Natural England. Find out more about the Foundation for Common Land; www.foundationforcommonland.org.uk
The Role
Central to the organisation’s success you will be a lynch pin for the team working closely with our Operations Director to support our small but mighty team to meet our charitable objectives. This is a varied role covering multiple operational areas including payroll coordination, organisational operations, financial administration, and project support. Given the versatile nature of the responsibilities and the small team size, candidates will need to demonstrate flexibility, adaptability, and the ability to take ownership while working independently.
We are looking for an experienced and reliable candidate to join our friendly and flexible team at an exciting time of growth. If this sounds like you then we’d love to meet you.
Applications
By 17th May 2026
Send CV and Covering Letter to laura@foundationforcommonland.org.uk
Detailed Job Description
Finance
* Managing financial operations including payroll, pensions, payments, VAT returns, expenses and income, reconciliations and financial record keeping through our accounting system (currently Xero)
* Collating and submission of financial reports for grant claims and creating invoices for payments.
* Maintaining effective communication with suppliers, customers/funders, HMRC, pension providers, and other stakeholders as required, to support financial operations.
* Maintaining operational budgets to track spending and manage expenditure, submitting claims and reports to funders where needed.
* Supporting the Operations Director in developing and controlling annual budgets, forecasts and annual account preparation
* Supporting the Operations Director in complying with legal, statutory, accounting and regulatory requirements
* Supporting the Operations Director with annual accounts process, liaising with external accountants, managing tax returns and financial compliance
* Processing expenses for staff, contractors and trustees
Operations & governance
* Updating details of Officers and Trustees to the Charity Commission and
* Organising quarterly trustee meetings & our annual in-person team gathering
* Collating meeting packs and minute taking as required
* Organising meetings, booking transport and accommodation
* Organising events and/or conferences alongside colleagues
* Updating our website when required
* Managing and setting up as required accounts and systems ie Canva, Eventbrite
* Working with our Training & Knowledge Exchange Coordinator to manage our mailing lists and external communications
* Managing central inboxes, responding to queries and/or ensuring they are forwarded to relevant team members
* Supporting the following internal functions: HR, ICT and office management
* Supporting the Operations Director with recruitment and onboarding processes, and managing administrative onboarding and offboarding processes
* Supporting remote team members with occasional administrative tasks related to project delivery
* Work with our Training & Knowledge Exchange Coordinator with the logistics and delivery of our popular webinar series (delivered via Zoom)
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