Owen Reed is looking for a Legal Secretary for a leading law firm in London. This permanent role is ideal for a highly organised, proactive individual with strong legal secretarial experience, providing professional support to attorneys within the Secretarial Services team.
Location: London
Hours: 35 hours per week
Department: Secretarial
Reports to: Associate Director, Secretarial Services
The Role:
You will provide high-level administrative and secretarial support to fee earners, ensuring accurate and professional document production, efficient calendar management, and smooth day-to-day operations. You will handle correspondence, legal documents, travel arrangements, and client communications, maintaining confidentiality and attention to detail at all times.
Key Responsibilities:
* Draft, proofread, format, and transcribe legal documents accurately.
* Maintain attorneys’ calendars, deadlines, and timesheets.
* Manage incoming/outgoing mail, emails, and records.
* Schedule meetings, conferences, and travel arrangements.
* Maintain e-filing systems, client files, and CRM contact records.
* Provide administrative support during team absences or peak workloads.
* Liaise with internal teams and clients professionally.
Skills & Experience Required:
* Proven legal secretarial experience in a law firm environment.
* Strong typing and transcription skills (70 wpm) with excellent English and grammar.
* Highly organised with the ability to prioritise and manage competing demands.
* Proactive, flexible, and professional, with strong interpersonal skills.
* Proficient in Microsoft Office and legal document management systems.
* Able to maintain confidentiality and handle sensitive information appropriately.
Ideal Candidate:
You are a resourceful team player, capable of working in a fast-paced environment while delivering accurate, professional, and timely support to attorneys. You enjoy taking initiative, are attentive to detail, and committed to providing excellent client service.