Are you curious about how data drives real-world decisions? Looking to start your career in HR or data analysis in a supportive, inclusive environment? Join our People Analytics and Insight team and help us turn workforce data into meaningful insight.
In line with the department's mission to deliver the very best for children and learners, we aspire to be the Department across Government with world class skills and capabilities, attracting and retaining the best workforce.
The HR Data Assistant role is in the People Analytics and Insight Team, which sits within DfE's HR directorate. DfE's HR directorate support the department to achieve our future workforce ambitions, to create a workforce with world class skills and capabilities, which is flexible and makes the best use of excellent talent by supporting increased diversity and social mobility as well as ensuring colleagues have well-defined development plans and career paths for all those who want to progress and develop their expertise.
People analytics is a priority for HR and DfE's Senior Leadership Team, with the use of high-quality people data analytics and insight being crucial to support us to achieve our workforce ambitions. The People Analytics and Insight team is the expert service for people analytics in the department, responsible for the reporting and analysis of the data we hold for over 7000 DfE staff members. The team works with specialist HR teams across the directorate, such as Pay and Reward, Workforce Planning, Diversity and Inclusion, and Recruitment, to provide analysis and insight to drive decision making in our people initiatives, ensuring that decisions impacting our workforce are evidence based.
We're looking for someone eager to learn, who enjoys problem solving and wants to develop their skills in HR data, systems and reporting. As part of our team, you'll help ensure decision-makers across the Department have access to timely, accurate, and engaging workforce data., You'll play a key role in the smooth running of our team's reporting processes and stakeholder support, being responsible for a diverse range of tasks including:
+ Administering the scheduling and production of regular HR system (Workday) reports that feed into our core reporting cycle.
+ Coordinating the People Analytics mailbox and helping to triage and assign new requests.
+ Supporting the preparation and circulation of workforce reports across the Department and for external reporting requirements.
+ Interrogating and summarising workforce data to respond to queries from our stakeholders.
+ Ensuring workforce data is handled securely in line with Data Protection legislation, and ensuring confidentiality at all times.
Liaising with colleagues across HR and the wider Department to understand their data needs and help shape our analytics support., Your CV and statement will be assessed together against the listed essential criteria.
Interview
Those successful at sift will be invited to attend an interview.
At interview we will ask questions to further assess your experience in relation to the listed essential criteria.
Other Information
Interviews may be via Microsoft teams or face to face; the vacancy manager will confirm prior to the Interview.
In your application, please don't include personal information that identifies you.
This means we can recruit based on your knowledge and skills, and not background, gender or ethnicity - it's called name blind recruitment (opens in a new window).
Please ensure that you remove from your application, all references to your:
+ name/title
+ educational institutions
+ age
+ gender
+ email address
+ postal address
+ phone number
+ nationality/immigration status
Artificial Intelligence can be a useful tool to support your application, however, all examples and statements provided must be truthful, factually accurate and taken directly from your own experience. Where plagiarism has been identified (presenting the ideas and experiences of others, or generated by artificial intelligence, as your own) applications may be withdrawn and internal candidates may be subject to disciplinary action. Please see our candidate guidance for more information on appropriate and inappropriate use.
We reserve the right to raise the minimum pass mark in the event of a high volume or strong field of candidates.
Please be aware that this role can only be worked in the UK from the location options provided and not from overseas.
The government is committed to supporting apprenticeships, enabling people to learn and progress in a role whilst earning. We want to monitor the number of people who have completed apprenticeships who are now applying to progress further in their career and are asking this question to all candidates, on all vacancies. You will be asked a question as part of the application process about any previous apprenticeships you have completed. Your response to this question will not affect your application and it is not a requirement of the role to have completed a previous apprenticeship.
If successful and transferring from another Government Department a criminal record check maybe carried out.
In order to process applications without delay, we will be sending a Criminal Record Check to Disclosure and Barring Service on your behalf. However, we recognise in exceptional circumstance some candidates will want to send their completed forms direct. If you will be doing this, please advise Department of Education of your intention by emailing Pre-Employment.Checks.DFE@education.gov.uk stating the job reference number in the subject heading.
Department for Education do not cover the cost of travel to your interview/assessment unless otherwise stated.
A reserve list may be held for a period of 6 months from which further appointments can be made.
Candidates will be posted in merit order based upon location preference. Where more than one location is advertised you will be asked to state your preferred location.
New entrants are expected to join on the minimum of the pay band.
Applicants who are successful at interview will be, as part of pre-employment screening subject to a check on the Internal Fraud Database (IFD). This check will provide information about employees who have been dismissed for fraud or dishonesty offences. This check also applies to employees who resign or otherwise leave before being dismissed for fraud or dishonesty had their employment continued. Any applicant's details held on the IFD will be refused employment.
Terms and conditions of candidates transferring from ALBs and NDPBs
Bodies that are not accredited by the Civil Service Commission and are not able to advertise at Across Government on Civil Service jobs will be treated as external new starters and will come into DfE on modernised terms and conditions with a salary at the band minimum.
Bodies that are accredited by the Civil Service Commission but do not have civil service status will be offered modernised terms and will not have continuous service recognised for leave or sickness benefits. Salaries should be offered at band minimum, but there is some flexibility where this would cause a detriment to the individual.
Bodies that are accredited by the Civil Service Commission and do have Civil Service status will be treated as OGD transfers. Staff appointed on lateral transfer will move on to pre-modernised DfE terms (unless they were on modernised terms in their previous organisation). Staff appointed on promotion will move on to modernised DfE terms. Staff will transfer over on their existing salary (on lateral transfer) and any pay above the DfE pay band maximum will be paid as a mark time allowance. Staff moving on promotion will have their salaries calculated using the principles set out in the attached OGD transfer supplementary information.
Reasonable adjustment
If a person with disabilities is put at a substantial disadvantage compared to a non-disabled person, we have a duty to make reasonable changes to our processes. If you need a change to be made so that you can make your application, you should:
Contact Department of Education via centralrecruitment.operations@education.gov.uk soon as possible before the closing date to discuss your needs.
Complete the "Assistance required" section in the "Additional requirements" page of your application form to tell us what changes or help you might need further on in the recruitment process. For instance, you may need wheelchair access at interview, or if you're deaf, a Language Service Professional.
Please refer to the attached 'Reasonable Adjustments Guide 05_2025 - accessible version' at the bottom of the advert, for further information.
Childcare Vouchers
Any move to Department for Education (DfE) will mean you will no longer be able to carry on claiming childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/
Feedback will only be provided if you attend an interview or assessment.
Security
Successful candidates must undergo a criminal record check.
People working with government assets must complete baseline personnel security standard (opens in new window) checks.
Nationality requirements
This job is broadly open to the following groups:
+ UK nationals
+ nationals of the Republic of Ireland
+ nationals of Commonwealth countries who have the right to work in the UK
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window)
+ nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS)
+ individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020
+ Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
Further information on nationality requirements (opens in a new window)
Working for the Civil Service
The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants.
We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window).
The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria.
The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy.
Diversity and Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window).
+ Strong organisational skills, with the ability to follow plans, manage your time effectively and prioritise competing tasks.
+ Excellent attention to detail, working accurately and reliably under time pressure.
+ Confidence using Microsoft Excel, including its basic functions like filters and formulas.
+ You'll also be quick to learn new systems and tools.
+ Good communication skills, with the confidence to work collaboratively with colleagues both inside and outside your immediate team.
Desirable criteria:
+ Experience of working within a People related or HR environment or experience of working with people related data.
+ Experience using Workday.
Desirable criteria will only be assessed at interview in the event of a tie break situation, to make an informed decision.
Alongside your salary of £27,244, Department for Education contributes £7,892 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides.
Applicants currently holding a permanent post in the Civil Service should note that, if successful, their salary on appointment would be determined by the Department's transfer / promotion policies.
As a member of the DfE, you will be entitled to join the highly competitive Civil Service Pension Scheme, which many experts agree is one of the most generous in the UK.
You will have 25 days leave, increasing by 1 day every year to a maximum of 30 days after five years' service. In addition, all staff receive the King's Birthday privilege holiday and 8 days' bank and public holidays.
We offer flexible working arrangements, such as job sharing, term-time working, flexi-time and compressed hours.
Most DfE employees will be working a hybrid pattern, spending at least 60% of their time in an office or work setting. Changes to these working arrangements are available in exceptional circumstances but must be agreed with the line manager and in line with the requirements of the role.
Travel to your primary office location will not be paid for by DfE, but costs for travel to an office which is not your main location will be covered.
As an organisation, which exists to support education and lifelong learning, we offer our staff excellent professional development opportunities.
#J-18808-Ljbffr