We are looking for a proactive and organised Administrative Assistant to join our client, a Financial Services firm in the City of London.
Your role will be to help ensure the smooth operation of the office. This part-time, office-based role involves working closely with the Office Manager to keep daily operations running efficiently. The position is well-suited to someone who is detail-oriented, dependable, and enjoys a varied workload, including office coordination, reception tasks, and general administrative support.
The role will include:
Office Administration
* Maintain a clean, organised, and professional office environment in collaboration with the Office Manager.
* Prepare meeting rooms ahead of bookings, including set-up, clearing, supplies, and refreshments if required.
* Manage weekly office shopping and replenish supplies such as kitchen items and stationery.
* Support general office operations and handle ad hoc administrative tasks such as diary management and document formatting.
Company Secretarial Support
* Manage incoming client post, ensuring all correspondence is logged and processed correctly.
* Forward client post to the relevant parties promptly.
* Prepare and send outgoing client post.
* Assist with basic administrative duties related to company secretarial work.
Reception & Front of House
* Provide reception cover when needed, acting as the first point of contact for visitors and phone calls.
* Greet clients and guests professionally and courteously.
* Assist in coordinating guest arrivals, including meeting and directing visitors.
Skills & Experience
* Previous experience in an administrative or office support position is preferred.
* Strong organisational skills and keen attention to detail.
* Excellent communication and interpersonal abilities.
* Capacity to multitask and prioritise responsibilities effectively.
* Professional and approachable manner.
* Comfortable working independently as well as part of a team.
This is a 2-day-a-week role in the office.
With regret, we can only respond to successful applicants