Recruitment Coordinator
Closing date: 15 June 2026
The post holder will coordinate recruitment and onboarding activity associated with a major project within one of the divisions. The role will work closely with recruiting managers and the People Directorate to support efficient vacancy management, recruitment administration and onboarding arrangements linked to organisational change and service transfer activity.
The post holder will ensure recruitment processes are delivered in a timely and compliant manner, helping to minimise workforce disruption and maintain service continuity during TUPE transitions.
There may be a requirement for the role to support the People Advisor providing comprehensive administrative and project support of TUPE (Transfer of Undertakings [Protection of Employment]) processes. This will include supporting all administrative aspects of TUPE activity, including consultation arrangements, documentation management, workforce data tracking, meeting coordination, reporting and stakeholder communication.
Although hybrid working, the role will require on-site working when the service requires. There will be an expectation to be on site, may require travel to other sites and there will be an element of remote working.
Main duties of the job
Recruitment Coordination
* Coordinate recruitment activity linked to TUPE and workforce change.
* Support vacancy management and recruitment processes.
* Liaise with recruitment teams on adverts, shortlisting, interviews, and checks.
* Track progress and update managers and project leads.
* Support onboarding for transferring/new staff.
Administration & Coordination
* Provide admin support for TUPE and workforce projects.
* Maintain trackers, logs, databases, and documentation.
* Coordinate meetings, prepare agendas, papers, and minutes.
* Support staff communications and consultation materials.
* Ensure records are accurate, secure, and GDPR compliant.
* Collate workforce data for due diligence.
* Monitor timelines and escalatest risks/issues.
Workforce Information & Reporting
* Produce reports, spreadsheets, and data summaries.
* Support audits and ensure accurate record keeping.
General support TUPE lead and attend meetings as required.
Skills Required
* Ability to analyse complex HR matters and recommend actions.
* Strong planning, organisational, and project delivery skills.
* Excellent communication, presentation, negotiation, and influencing skills.
* Ability to engage and support staff with empathy.
* Competent IT and keyboard skills.
About us
Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that's 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.
DSFS has just over 900 staff across Soft and Hard Facilities Services, and our corporate services including, ICT, Patient Records, Switchboard, Procurement, Finance and Clinical Engineering. Very much part of the 'Chesterfield Royal family', DSFS builds on solid NHS foundations to offer a more commercial approach that's dynamic, flexible, and proactive.
DSFS are proud to be striving to achieve a truly diverse and inclusive flexible workforce by valuing and welcoming everyone's abilities, uniqueness, and individuality. All our colleagues have the right to and should be able to feel 100% themselves at work; we believe that all our people add to and should improve our culture and not just fit in with it. By embracing our diverse backgrounds and differences our culture becomes richer and makes us stronger together.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship; any applications which require sponsorship will not be considered.
Person Specification
Knowledge
* A working knowledge and understanding of current employment legislation.
* Up to date knowledge of the content and requirements of HR issues facing the NHS.
* Understanding of the need of confidentiality awareness.
* Knowledge of NHS Terms and Conditions of Service.
* Knowledge of medical workforce Terms and Conditions of Service.
* Knowledge of Maintaining High Professional Standards for Medical & Dental staff (MHPS).
* Knowledge of Electronic Staff Record (ESR).
Qualifications
* Educated to 'A' level or equivalent level qualifications or equivalent level of HR knowledge, gained through training and experience.
* Evidence of commitment to on-going personal development.
* CIPD Level 3 Certificate in HR practice.
Experience
* Involvement in communication with trade union representatives.
* Ability to produce clear and succinct reports, notes / minutes and correspondence.
* Dissemination of statistical information on a monthly basis.
* Excellent interpersonal skills including sensitivity and ability to influence, persuade, motivate and negotiate.
* Ability to deal with difficult situations in a professional manner including contentious and sensitive issues.
* Ability to explain complicated employment matters to line managers.
* Knowledge and proficiency in use of relevant software packages - Microsoft Excel, Word, PowerPoint, Access and Outlook.
* Ability to prioritise own workload in order to meet deadlines.
* Flexible approach to duties to support team colleagues within the HR Team and wider directorate.
* Ability to work as part of a team and support a culture of positive team working.
* Experience in supporting the management of employee relations cases to include disciplinary, grievance, Dignity at Work and Capability to formal hearing level.
* NHS Experience.
* Experience of working in Acute Provider NHS settings.
Contractual Requirements
* Flexible in working pattern to ensure needs of the service are achieved.
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Chesterfield Royal Hospital NHS Foundation Trust
Address
Sherwood Forest Hospitals NHS Foundation Trust
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