Location: Poole, Dorset, United Kingdom
Job type: Full Time Temporary
Salary: £12.72 per hour
Contracted Hours: 40 hours per week (Maternity cover, will finish April 2027)
About The Role
As Administrator, you will be a pivotal part of our nursery team, working closely with and reporting to the Nursery Manager to uphold our high standards of operational excellence.
About The Nursery
Tops Parkstone Nursery is a 56‑place Day Nursery & Pre‑School located in Parkstone, Poole, offering a range of extra‑curricular activities such as Tops Forest School, cooking school, Boogie Mites, yoga, tooth brushing, football fun, and more.
Benefits
* Up to 60% childcare discount at Tops Day Nurseries
* Exclusive discounts & rewards via Blue Light Card and Each Person platform (gyms, cinema, shopping, travel & many more)
* Health & wellbeing support – NHS prescriptions, optical care & dental treatment
* A generous holiday allowance – including birthday off & a wellbeing day
Key Responsibilities
* Child Data Management: Maintain accurate records of child and parent information, manage session bookings, monitor occupancy levels, and ensure compliance with regulatory requirements.
* Invoicing: Generate and dispatch invoices promptly, manage deposits and payments, and handle debtors' processes with sensitivity and accuracy.
* Funding Management: Record and process funding applications, including term‑time and stretched funding, liaising with local authorities to ensure timely processing.
* Enquiries & Enrolments: Assist in handling enquiries, manage enrolment processes, and ensure all necessary documentation is completed accurately.
* Documentation & Records: Maintain comprehensive and organised documentation both internally and with external partners.
* Catering & Nursery Milk: Coordinate meal orders, ensuring dietary needs are met, and manage the nursery milk scheme in compliance with government guidelines.
Essential Qualities
* Experience in administrative roles, preferably within a childcare setting.
* Self‑motivated, reliable, and enthusiastic with a strong ability to work effectively under pressure.
* Uphold professionalism with a commitment to handling confidential information sensitively.
* Proficient in Microsoft Office suite (Excel, Word, PowerPoint) and strong administration skills.
* Excellent communication skills, both verbal and written.
* Ability to manage a varied workload, prioritise tasks, and meet deadlines.
* Willingness to engage in Continuous Professional Development (CPD) and adhere to company policies and procedures.
Qualifications
GCSE Grade C or Level 4 or above, or equivalent.
Important Safeguarding Information
* Hold (or be willing to obtain) an enhanced DBS check registered on the Update Service; if you don’t yet have one, you’ll need to cover the cost.
* Be eligible to work in regulated roles – not on the Children’s Barred List.
* Successfully complete background and reference checks.
At Tops Day Nurseries, we are an equal opportunities employer, committed to creating an inclusive workplace where everyone feels valued and respected.
#J-18808-Ljbffr