Full time | Civic Recruitment Limited | United Kingdom
Posted On 12/03/2026
Job Information
Legal / Security / Law
City Swindon
Province Wiltshire
Postal Code SN1
Job Description
1-Month Contract with a Local Authority
Summary
This role involves providing high-quality, professional legal and administrative support to the Chief Legal & Monitoring Officer and the wider Legal Team with minimal supervision. The position is crucial for ensuring efficient legal operations and maintaining the integrity of legal processes within the organisation.
Responsibilities
* Serve as the super-user for the IKEN Case Management System, including advanced searching, creating new files, uploading documents, preparing court bundles, and generating reports for the Chief Legal Officer.
* Manage the filing, retrieval, and secure storage of legal documents, maintaining the Agreements system and electronic filing for easy access by the legal team.
* Ensure all legal documents are sealed accurately, promptly, and in accordance with the Council’s constitution.
* Monitor legal inboxes daily, identify the appropriate legal team for each query, and allocate matters accordingly with correctly opened files.
* Support Right to Buy work under supervision, including checking legal titles, verifying council ownership, preparing contract packs, ordering searches, and drafting transfer documentation.
* Prepare Court documentation for Single Justice Procedure cases (education prosecutions) via workflow systems to enable hearings to be listed.
Essential Experience Required
* Experience working in a legal, local authority, or professional services administrative environment.
* Proficiency in case management systems (IKEN preferred) and document management.
* Experience preparing legal bundles, court documentation, and handling confidential information.
* Experience producing reports, data logs, performance dashboards, or KPI updates.
* Strong administration background including filing, document processing, and communication with stakeholders.
Essential Qualifications Required
* GCSEs or equivalent, including English and Maths (required).
* Legal or business administration qualification.
Additional Information
* Working hours: 37 hours per week
* Location: Civic Campus, Euclid Street, Swindon, SN1 2JG, United Kingdom
* Work pattern: Office attendance as required
The role closes on 19 March 2026, apply ASAP.
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