Overview
HR Assistant (fixed term - maternity cover)
Location: Astolat – with opportunity for hybrid working Within ACS core office hours (8am – 6pm)
Salary: Band Q: £27,536 – 29,191 (annual FTE, will be pro rata’d based on working hours)
Hours of Work: 24 hours per week (0.67 FTE). Flexibility will be required to meet the evolving needs of the organisation (occasional evening & weekend).
Essential
Person Specification – Experience, Knowledge & Skills
Essential Experience
* Previous experience in an HR administrative role.
* Experience managing HR records and systems.
* Experience supporting recruitment and onboarding processes.
* Experience coordinating training and maintaining accurate records.
Essential Knowledge
* Understanding of HR processes and compliance requirements (e.g., DBS checks, right-to-work).
* Knowledge of safeguarding, confidentiality, and data protection principles.
* Familiarity with HR systems (experience with Iris Staffology desirable).
* Awareness of best practice in recruitment and employee engagement.
Essential Skills
* Excellent organisational and time management skills.
* High attention to detail and accuracy.
* Ability to handle confidential information with discretion.
* Strong communication and interpersonal skills.
* Proficient in Microsoft Office (Word, Excel, Outlook).
* Ability to work independently and collaboratively as part of a team.
Desirable
* Experience in a charity or not-for-profit environment.
Key Responsibilities
HR Administration
* Maintain accurate and up-to-date employee and volunteer records in the HR Information System (Iris Staffology).
* Prepare and issue employment contracts, offer letters, pay increase letters, and other HR documentation.
* Collect references, coordinate DBS checks, and verify right-to-work documentation, ensuring safer recruitment measures are completed.
* Handle confidential information with discretion and professionalism.
* Share pay changes, new starters, and leaver information with Finance and support payroll administration.
* Complete compliance checks (e.g., DBS renewals) systematically and on time.
* Develop and optimise use of the HR system to meet organisational needs.
* Manage HR and Recruitment inboxes and maintain the organisational chart.
Attraction & Selection
* Support recruitment by posting job adverts, coordinating applications, and scheduling interviews.
* Support the recruitment and onboarding of trustees
* Assist with onboarding and induction activities.
* Promote best practice in recruitment, ensuring processes reflect organisational values and inclusivity.
Engagement, Training & Development
* Assist with developing and implementing an annual employee engagement plan.
* Monitor and report on mandatory training completion, escalating as needed.
* Maintain accurate training records and book external courses.
* Source external trainers, manage invoices, and prepare training materials.
* Act as first point of contact for training queries and manage the training platform.
* Produce HR training reports for senior management and organise Lunch & Learn sessions.
Employee Relations & HR Policies
* Respond to queries on HR policies such as absence, leave, and flexible working.
* Assist with policy development, implementation, and review.
* Take notes during formal employee meetings.
General
* Provide support to the CEO in the absence of the Finance and Governance Officer
* Promote and adhere to their values: Focus, Inclusion, Respect, Excellence.
* Ensure compliance with safeguarding, confidentiality, and data protection requirements.
* Attend team meetings, supervision, and mandatory training.
* Take responsibility and ownership of your area of work including your own training and development to make sure you can deliver excellence.
* Work across the organisation on projects and support organisation-wide events and activities.
To Apply
If you feel you are a suitable candidate and would like to work for this reputable organisation, please click apply to be redirected to their website to complete your application.
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