Engineering Project Coordinator
Location: Kilmalid, Dumbarton
Contract Type: Secondment (Internal) / Fixed Term Contract – 6 months
Team: Global Engineering
Manager: Engineering Manager - Projects
About the role
We are hiring an Engineering Project Coordinator to provide an effective and confidential financial control, support and administration service within the Bottling & Blending Engineering Department.
Assisting the Regional Head of Engineering and Engineering Managers and teams in dealing with all Bottling & Blending Capital Projects in relation to plant & equipment, buildings, services, etc.
What you will do
Financial Control
* Compile, update and report on the Manufacturing Department Capital Expenditure (CAPEX) on a monthly, quarterly and yearly basis, advising and supporting the Regional Head of Engineering on progression against, and conformance to the annual budget.
* Assist Engineering Managers with compilation of long‑term budget planning, phasing and tracking mechanisms.
* Process all submitted in‑budget Manufacturing and supplementary Authorisation for Expenditures (AFEs), and upload through Finance / Fixed Assets.
* Assist with investigation and process all asset disposal documentation.
* Proactively advise the Engineering Managers of out of budget AFEs for consideration and allocation, with revisions to all CAPEX tracking and reporting documentation.
* Drive correct documentation completion by reviewing all AFE partial and full completions, through Project Engineers prior to submittal to Regional Head of Engineering for approval.
* Undertake the role of Key User for all company financial systems, supporting and advising all Managers and Engineers within the Engineering Department as required.
* Create reports from systems to support the departmental objectives.
* Track and collate annually, all relevant expenditure with Pernod Ricard group preferred suppliers eligible for rebate.
* Advise the Project Engineers in arranging journal entries as and when required.
* Drive the reconciliation of receipts and invoices at year‑end to support the Finance year‑end process and meet agreed budget targets.
Project Support
* Fulfil the role of travel coordinator / booker for the Engineering department managers and teams, maintaining all personal details for travellers with full confidentiality.
* Process all new supplier requests applicable to the Engineering Department via procurement system.
* Assist with the completion of all IT request requirements within the Manufacturing Projects Department, and undertake the role of Key User for all company travel processes, including expenses.
* Compile, update and train out Job Aids for all aspects under Key User roles, for relevant systems, to standardise and improve efficiencies within the Manufacturing Engineering Department.
* Approve purchase orders for Engineering Projects within agreed limits.
Departmental Support
* Proactively drive the update of any relevant procedures/ approval routes for the department.
* Control the filing and registers for all Manufacturing Project documentation.
* In support of the Manufacturing Engineering Manager, administrate holidays and time off in lieu including updating and driving approval on the system.
* Compile and issue meeting minutes as required in support of the Manufacturing Engineering Projects Department.
Skills and background
* Excellent communication skills within the Company and with external organisations, contractors, suppliers, etc.
* Strong personal impact and confidence in managing the high‑profile aspects of the role, including confidential information.
* High level of competency in administration skills with expertise in a variety of proprietary and business software packages.
* Responsive and able to cope with necessary changes in priorities.
* Well‑developed skills in organising, self‑motivation and planning work activities.
* Able to drive, in support of role if required to attend other sites or suppliers on company business.
* High level of competence with figures and calculations.
* Able to cope with a varied workload from plant & equipment, buildings, services, etc., in an organised professional and diplomatic manner.
* Ability to coordinate deadline compliance of all projects team members to meet the agreed objectives.
* Able to foster good relations with other areas of the company while maintaining full confidentiality and integrity of the company.
Benefits
* Competitive salary, along with performance‑related bonus
* Defined Contribution Pension
* Private medical insurance, including income protection
* Comprehensive Employee Assistance Programme
* 25 days’ annual holiday (increasing with length of service up to 27) plus public holidays
* Pernod Ricard share incentive plan and share ownership plan
* Life Assurance
* An allowance each year to spend on our brands
* Our reward & recognition scheme
* Employee discounts from a range of high‑street retailers
* Regular events in our very own office bar
We will assess your application for this role based on your skills, experiences, and achievements, not your gender, age, ethnic or educational background or any other such factors. Our recruiting team are more than happy to provide reasonable adjustments during our application and interview process, in order for you to participate fully in our recruitment experience.
Our legal status: The company complies with equal employment opportunity laws and does not discriminate.
#J-18808-Ljbffr