Our international client requires a Project Administrator Specialist to join their team for a 12-month contract.
Role:
The Project Administrator Specialist role will provide essential administrative support to the Business Transformation Office, ensuring the smooth and efficient delivery of a multitude of projects, particularly focusing on new business and transformation activities.
The Project Administrator Specialist will report to the Transformation Project Lead and will be responsible for coordinating project activities, maintaining documentation, tracking progress, and supporting communication between stakeholders.
The role will involve scheduling meetings, managing project records, and assisting with reporting to ensure projects are delivered on time and within scope. In addition, the individual will play a key role in the logistical preparation of the biannual ‘Townhall’ programme for Company Executives. Therefore, strong organizational skills, attention to detail, and effective communication are key attributes for the role.
Main Responsibilities:
* Proactively organize stakeholder meetings involving both internal and external stakeholders and from all areas of the business, such as Finance, IT, Logistics, etc.
* Develop and share meeting documentation such as agendas, minutes, presentations, and actions.
* Accurately maintain all project-related documentation, including Project Plans, Action Logs, Risk Registers,
* Stakeholder Mapping, Budget Tracker, etc.
* Record and monitor actions, following up with stakeholders on status updates.
* Assist with content development for various internal and external communication channels such as presentations, pitching, events, and online channels.
* Provide essential support at both internal and external project-related events.
* Assist with data monitoring and analysis for project-related activities.
* Support with processing divisional-related purchase orders for all project-related activities.
Qualifications, skills, and experience:
Required
* Strong organizational and time management skills with experience in managing conflicting priorities and diaries
* Excellent communication skills, both written and verbal.
* Attention to detail, particularly when managing project documentation and supporting the development of content.
* Proven administrative skills and experience, with a basic understanding of project management principles and required documentation.
* Experience using the Microsoft Office suite, particularly Excel, Outlook, and PowerPoint.
* Ability to work collaboratively across multiple stakeholders, both internal and external.
Desirable
* Experience working within a project management environment, supporting projects throughout the full lifecycle.
* Experience with project management and collaborative tools such as MS Projects, SharePoint, Monday.com, Jira, etc., although not required.
The regular office hours are 08:00 – 16:00 Monday to Thursday with a half-hour lunch break & 08:00 – 13:00 on a Friday. However, we offer flexibility of when you work with our daily flex-time starting between 07:00 and 11:00, provided that there is no business requirement.
Whilst there is no contractual right to work from home, the flexibility we offer is that you can request to work from home 2 days per week, again, providing there is no business requirement to attend the office.
12 Month Contract
Hybrid Working