Social network you want to login/join with:
Administration Officer, swindon, wiltshire
col-narrow-left
Client:
Evoke Staffing Ltd
Location:
swindon, wiltshire, United Kingdom
Job Category:
Other
-
EU work permit required:
Yes
col-narrow-right
Job Views:
3
Posted:
22.08.2025
Expiry Date:
06.10.2025
col-wide
Job Description:
Evoke Staffing are currently looking for an Administration Officer to support our client in Salisbury with administrative and financial processes.
Job Types: Full-time, Temporary, Temp to perm
Hours: Monday – Friday, 08:15 - 15:15 (term time only)
Key Accountabilities:
* Support the Office Manager by leading to ensure all school admissions and leavers, ranking and liaising with Local Authority (LA) and parents/carers (emails and letters).
* Support the office manager and senior attendance champion in the monitoring of student attendance, ensuring registers are complete and that there is follow up when students are absent from school.
* Support with booking of parent visits to the school and signposting to the LA parental queries regarding placement at the school.
* Place and receive orders for the school, supporting in any reasonable administrative tasks as required by the Office Manager for the administrative function.
* Focal point for front of house duties, responsible for all administrative duties and external enquiries ie daily attendance monitoring for pupils and employees, and lead on parental concerns in person, via written or verbal (phone) communication.
* To support the annual review (AR) process and attend reviews and other high-profile pupil meetings as necessary to provide admin assistance and record notes and actions for follow up.
* Continually improve administrative systems and procedures, both manual and electronic. Ensure the provision of effective administration support and systems across the school as delegated by the Office Manager.
* Undertake routine maintenance tasks for operational and manual equipment liaising with Facilities/Estates as required.
* Comply with policies and procedures relating to child protection, health, safety, welfare, security, confidentiality and data protections, reporting any concerns to the appropriate person.
* Ensure the accuracy of all pupil records and files are up to date Ensure organisation of pupil new starter forms for the school(s) and distribution of annual review reports, Educational Health Care Plan (EHCPs) and additional supporting documentation to be completed efficiently and in a timely manner.
* Arrange appointments for the Headteacher, SLT and employees as required liaising with parents/carers, other external health professionals and agencies. Responsible for accident reporting, arranging lunchtime cover, liaising with passenger transport to ensure smooth running of service, booking employee CPD and ensuring the effective provision of meals for pupils is coordinated with onsite outsourced catering.
* Responsible to receive and account for the receipt of dinner monies, parent/carer contributions, donations etc. via online system.
* Administer employee absence recording via People system, facilitating supply cover for short term requirements and all paperwork in relation to this.
* Accountable for ensuring medical care plans are completed by the appropriate person and maintain recording of these plans.
* Receive and organise the storage and administration of all medication required to support pupils in the school .
* Support the organisation and facilitation of school trip preparation
* Polite, personable & clear telephone manner.
* Calm, collected and great in pressured environments.
* Posses or willing to gain an Enhanced DBS for Children.
For more information, please apply today.
#J-18808-Ljbffr