Job Description
8 weeks contract role with a Local Authority
Job Summary:
• The Finance Assistant (Invoicing) will support the delivery of financial administration within Adult Social Care at Monmouthshire County Council.
• The role focuses on producing accurate and timely invoices and credits for residential and non-residential care services.
• The postholder will ensure financial records are maintained, data is processed correctly, and all invoicing activity aligns with council policies and procedures.
• This is a key support role contributing to the effective financial management of social care services.
Key Duties/Accountabilities (Sample):
• Maintain and update client records on invoicing spreadsheets and internal systems.
• Input attendance data for Adult Care services (e.g. home care, day care, support services).
• Produce and process invoices and credit notes in line with agreed timescales.
• Support four-weekly invoice runs using the council’s financial system (e.g. Business World).
• Chase internal teams and external providers for missing attendance or billing information.
• Liaise with income assessors regarding client financial assessments and charge calculations.
• Make amendments to invoices and client charges where required.
• Handle queries relating to invoices and resolve discrepancies.
• Reconcile actual care hours against invoiced hours to ensure accuracy.
• Process direct debit mandates and maintain client financial documentation.
• Ensure compliance with financial procedures, data accuracy standards, and health & safety policies.
Skills/Experience:
• Previous experience in a finance or accounts administration role (ideally invoicing or billing).
• Strong data entry and spreadsheet management skills (e.g. Excel).
• Experience processing invoices, reconciliations, and financial records.
• Good attention to detail and accuracy in handling financial data.
• Ability to manage workloads and meet strict deadlines.
• Strong communication skills for liaising with internal teams and external providers.
• Experience dealing with queries and resolving discrepancies.
• Understanding of confidentiality and data protection requirements.
• Experience within a local authority or social care finance environment (desirable).
• Familiarity with financial systems such as Business World (desirable).
Additional Information:
• Bi-Weekly Payments.
• Location: County Hall, Usk (initial on-site training, then remote working).
• Contract: Temporary (8 weeks – sickness cover).
• Hours: 37 per week.
• Rate: £17.15 Umbrella per hour.
Requirements
• Previous experience in a finance or accounts administration role (ideally invoicing or billing). • Strong data entry and spreadsheet management skills (e.g. Excel). • Experience processing invoices, reconciliations, and financial records. • Good attention to detail and accuracy in handling financial data. • Ability to manage workloads and meet strict deadlines. • Strong communication skills for liaising with internal teams and external providers. • Experience dealing with queries and resolving discrepancies. • Understanding of confidentiality and data protection requirements. • Experience within a local authority or social care finance environment (desirable). • Familiarity with financial systems such as Business World (desirable).