Office Manager (Maternity Cover) | London
SSA Recruitment are a leading Construction Recruitment Company with the head office in London and a few global offices in Europe, Canada, UAE & Australia. We pride ourselves in building close relationships with clients and delivering on their needs.
We are now looking for a motivated and organised Office Manager to join our business to work within our London office, based in Fitzrovia (W1T). The position is currently maternity cover but there are opportunities within the wider group for this role to become permanent.
Key responsibilities:
Financial Management & Business Support
* Manage day-to-day financial operations, including accounts payable, accounts receivable, reconciliations, and cash flow monitoring.
* Assist external Accountants with payroll, commissions, and expenses
* Prepare and review monthly management accounts, P&L, balance sheet, and cashflow forecasts in collaboration with external accountants.
* Ensure compliance with VAT, PAYE, tax filings, and other statutory financial obligations across multiple jurisdictions.
* Support annual audits, year-end accounts, and liaise with external accountants
* Manage intercompany transactions, reconciliations, and group financial reporting.
* Draft and issue contracts, terms of business, and invoices.
* Maintain corporate memberships, regulatory compliance, and accreditation renewals.
Office & Operations Management
* Oversee office administration, supplier management, and facilities, ensuring smooth day-to-day operations.
* Maintain insurance policies, contracts, memberships, and renewals (including property, health, and compliance accreditations).
* Procurement of office supplies, events, and staff engagement initiatives (e.g., birthdays, anniversaries)
* Procurement of office supplies.
* Working with the Group MD’s on confidential matters
HR & People Support
* Manage employee onboarding, contracts, HR records, and payroll-related processes.
* Track and update staff holidays, absences, and schedules.
* Ensure health & safety standards, HR compliance, and employee well-being initiatives are maintained.
Cross-Entity Support
* Provide financial and administrative support across group entities
* Liaise with international offices to ensure financial, legal, and compliance processes are met
* Manage intercompany billing, reconciliations, and reporting.
Requirements:
* Experienced office manager/administrator
* Experienced user of Microsoft Outlook, Word, Excel and Xero Accounting Software
* Strong organisation skills.
* Good communication skills
* Ability to prioritise
* Ability to multi-task
* Self-starter
Hours/Annual Leave:
* Hours: Full time hours are 8:00am-4:00pm or 9:00am-5:00pm but we are also considering part-time / pro-rata reduced hours for the position
* Pro-rata 25 days annual leave & birthday off