Accounts Payable Assistant
Based in Luton, Up to £32,000
A well established and growing organisation is seeking a detail oriented Accounts Payable Assistant to join its finance team on a full time, permanent basis. Reporting to the Financial Controller, this position plays a key role in the day to day management of the accounts payable function within a purchase order driven environment.
This role combines ERP based invoice processing with manual controls and requires a strong eye for detail, excellent organisational skills, and a proactive approach to resolving discrepancies and maintaining accurate financial records.
Key Responsibilities
* Process supplier invoices within a purchase order based accounts payable system
* Match purchase orders, invoices, and delivery documentation to complete three way matching
* Investigate and resolve pricing, quantity, and receipt discrepancies
* Maintain and reconcile GRNI balances
* Ensure invoices are accurately coded, approved, and posted within agreed timescales
Supplier Payments
* Prepare supplier payment runs in line with agreed payment terms
* Upload and process payment files through the banking platform
* Verify supplier payment information, due dates, and supporting documentationMaintain accurate audit trails and comply with internal payment controls
* Support approval processes and segregation of duties procedures
Supplier & Internal Relationships
* Reconcile supplier statements and resolve outstanding queries
* Liaise with purchasing, operations, and goods receipt teams to resolve invoice issues
* Act as a key contact for supplier payment enquiries
Reporting & Compliance
* Support weekly and monthly reporting activities, including aged creditors and cashflow reporting
* Ensure VAT is processed accurately in line with UK regulations
* Adhere to internal financial controls and company procedures
* Assist with audit requests and month end close activities
Skills & Experience Essential
* Previous experience in an Accounts Payable or Purchase Ledger role
* Experience processing supplier payments using ERP systems and banking platforms
* Strong understanding of three way matching processes
* Knowledge of UK VAT requirements
* Experience reconciling supplier accounts and GRNI balances
* Good Excel skills and strong attention to detail
* Confident communicator with the ability to build effective working relationships
Desirable
* Experience working within manufacturing, engineering, or technical industries
* Familiarity with ERP or MRP systems
* Understanding of financial controls and audit processes
Qualifications
* AAT qualified, part qualified, or qualified by experience
* Relevant finance or business related qualifications beneficial but not essential
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