As Payroll & Finance Coordinator you play a key role in ensuring accurate payroll processing across the group and providing day‑to‑day transactional finance support. Working within a friendly, fast‑paced office environment, you’ll manage the full payroll cycle and support wider finance processes as the business continues to grow.
Key Responsibilities include:
Monthly payroll
* Process monthly end to end payroll for various entities (Ocee UK, Race and Southerns Broadstock Interiors) across the UK for all employees, guaranteeing precise and on-time payments.
* Maintain employee records and manage employee time sheet data entry for payroll.
* Calculate and apply deductions for tax (PAYE), National Insurance, and other legal requirements.
* Ensure accurate calculation of wages, bonuses, deductions, overtime, and statutory payments (e.g., SSP, SMP, SPP).
* Reconcile payroll reports and support month‑end processes, including EPS, FPS, RTI, BACs reports, payments and journals
* Manage pension contributions, auto‑enrolment, and liaise with pension providers
* Collaborate with HR and other relevant departments for accurate payroll processing by ensure timely and appropriate approvals are completed and all changes are processed.
* Issue payslips
Record keeping and Reporting
* Ensure various payroll systems are appropriately updated to capture starters, leavers or any other changes promptly as and when required.
* Maintain payroll inbox and action any tax code changes.
* Maintain and update employee payroll records, including salary, benefits, deductions, and taxes.
* Maintain comprehensive payroll records in accordance with HMRC regulations.
* Prepare and submit all required UK payroll tax reports, including PAYE Real Time Information (RTI) P60 and P11D
* Conduct internal audits and reconcile payroll accounts to ensure accuracy.
* Prepare routine payroll reports (cost summaries, headcount data, variance tracking).
Compliance and regulations
* Stay informed of changes to UK payroll legislation (e.g., National Living Wage, National Insurance) and ensure compliance.
* Manage submission of required annual statutory reporting.
* Manage payroll implications for employee benefits and statutory payments (e.g., sick pay, maternity leave).
* Assist with HMRC payroll audits to ensure compliance.
Employee Support and Communication
* Respond promptly and professionally to employee enquiries related to payroll.
* Liaise with HR and other departments to ensure accurate and efficient payroll processing.
* Maintain confidentiality of all employee payroll data.
* Supporting HR team with any ad hoc duties
Finance Administration
* Support month‑end processes including payroll journals, balance sheet reconciliations, and data accuracy checks.
* Support the finance team with report running from the ERP system (Global), distribution of reports and general finance administration.
* Help maintain accurate payroll records and documentation for audit purposes.
* Identify and implement improvements to payroll processes to enhance efficiency.
* Supporting Finance team with any ad hoc duties
We are looking for the following key skills and experience:
* Relevant qualification in payroll/finance driven discipline and/or minimum of 2 years practical experience in a payroll administration role or similar, ideally in an SME environment.
* Proficiency in payroll software (Preferably Sage 50)
* Intermediate to Advanced Microsoft Excel experience and skills.
* Knowledge of payroll process reporting.
* Strong understanding of UK payroll legislation and HMRC requirements
* Exceptional numerical skills.
* Excellent communication and interpersonal skills.
* Excellent attention to detail and accuracy
* Organised and efficient approach to work.
* Ability to work under pressure to meet deadlines
* Ability to handle confidential information with discretion
Presence at our offices on Brackmills industrial Estate is essential however flexibility is given.
This role plays a critical function in maintaining employee satisfaction and financial well-being, while adhering to all legal and regulatory requirements
Would suit a detail‑driven Payroll Administrator who is happy take ownership of our monthly payroll. This is a great opportunity for someone who enjoys accuracy, problem‑solving, and making sure everything runs smoothly behind the scenes.