Job Title: Proposal Manager
Reporting to: Tendering Manager
Business Unit: Substations
Role purpose
Working within the Substation Tendering team, the Proposal Manager will prepare detailed bid and tender submissions of value £0.2m - £20m+.
Responsibilities & Duties
Including but not limited to the following:
1. Responsible for the complete project pricing and tender preparation for turnkey (design, procure, install and commission) construction of new and refurbishment of existing electricity substations.
2. The post holder will work closely with our Substation Project Managers to agree required project manpower resource and with our procurement team in respect of prices for required materials.
3. Attend Pre-Tender Meetings to discuss the customer requirements and arrange for feedback to be portrayed within the Business via the appropriate Managers.
4. Carefully inspect customer tender documentation. Analyse exact requirements and identify areas that may have implications via Risk Analysis.
5. Provide detailed Bill of Quantities (BoQ) and cost modelling using the Estimating Software Package.
6. Clearly identify items to have Request for Quotations (RFQ’s) sent out, together with specification preliminary elements and appropriate drawings. Monitor enquiry process and dates for quotation returns.
7. Oversee or complete the RFQ analysis comparison and make selection for inclusion in the priced tender.
8. Contact appropriate person(s) to arrange site inspection. Visit site and make all necessary record notes and take appropriate photographs. Assimilate information and take account of within the tender pricing.
9. Using standard forms, build-up allowances for each project. Discuss construction sequence of project with Business Unit Managers, Project Managers and Planners to enable a proposed construction period to be determined.
10. Prepare tender build-ups for internal governance approval with the relevant Business Unit Managers to adjudicate the price prior to tender submission.
11. Attend Post-Tender Meetings with the customer team to carry out detailed presentations of offer and value engineering exercises.
12. Carry out adjustments to the tender based on the pre-tender and post-tender discussions. Complete customer tender documentation for submission by the due date.
13. Conduct Handovers to the Project Delivery Team for won projects, including an explanation of the project and submission of handover documentation.
Key interfaces
Relationships with key stakeholders:
14. Tendering Manager
15. Tendering team
16. Project Managers
17. Omexom support functions
18. Suppliers/Contractors
19. Customer Representatives
Person Specification
Qualifications and experience
It is essential that the role holder is a commercially focused self-starter with the enthusiasm, motivation and initiative to succeed in this role. The role holder must also possess:
20. Strong understanding of Microsoft Excel with demonstrable application.
21. Excellent communication and negotiation skills combined with the analytical and problem solving skills to reach realistic workable solutions.
22. 1 to 3 years minimum experience in an Estimating or similar commercial/sourcing role.
23. HV electrical or similar electrical industry experience preferred.
24. Ability to work as part of a team, but also be able to work self sufficiently.
25. Understanding of commercial terms and conditions and the impact they would have upon project delivery (i.e. NEC3). Experience in negotiation of terms and conditions.
26. Able to work to tight tender submission deadlines with minimum supervision and can demonstrate previous experience of working under pressure.
27. Logical and rational thinker.
28. Keen to develop/grow within the Proposal role, taking on additional responsibilities and duties with experience.
29. Flexible based role with a limited amount of travel to pre-tender and post tender meetings throughout Ireland and Great Britain.
30. An ability to work closely and effectively with the Omexom management and the local project team to achieve challenging targets combined with an ability to work on an empowered and self-directed basis.
31. Adaptability to succeed within a demanding business.
Competencies
Required skills, knowledge, and abilities:
A Proposal Manager will be an excellent communicator with all stakeholders and possess the following skills:
32. Strong team working and self-starting skills
33. Strong data analysis skills
34. Presentation skills (written and oral)
35. Planning/organisational skills
36. Resource management skills
37. Flexibility and adaptability to Change
Values
In line with Omexom’s values, the jobholder must have the following qualities:
Team Spirit & Generosity – able to work effectively within and contribute to the Omexom team to deliver results, provide support and drive performance.
Trust and Empowerment – enjoy managing their responsibilities and time to ensure work is completed efficiently and professionally.
Integrity and Responsibility – enjoy taking responsibility for their duties and managing these effectively to ensure efficient high quality results.
Innovation & Entrepreneurship – continually strive to improve processes and introduce new initiatives to improve efficiency.