Events Health & Safety Project Administrator / Coordinator
Glasgow
About the Company– At Fairhurst, our people are the driving force behind our success. We take pride in the opportunities and environment we create for top talent to thrive and leave a positive impact in our communities and society.
About the Role –We are looking for an experienced Project Administrator / Coordinator to join our Events Health and safety team in Glasgow. They shall provide administrative support to the Project Director and broader Events Health & Safety team by organizing, managing, and coordinating project-related tasks, ensuring projects run smoothly and stay on track, within budget, and meet deadlines, while also acting as a liaison between teams and clients / stakeholders.
RESPONSIBILITIES
Administrative Support:
* Managing calendars, scheduling appointments, and setting reminders.
* Handling and responding to correspondence (emails, phone calls, letters).
* Organizing and maintaining project documentation, including reports, presentations, and meeting minutes.
* Managing project files and data, ensuring they are easily accessible and organized.
* Preparing and distributing project materials, such as agendas, meeting minutes, and reports.
* Assisting with invoicing and expense management.
* Ordering supplies and equipment as needed.
Travel and Logistics:
* Arranging travel, accommodation, and transportation.
* Making travel reservations and managing itineraries.
* Assisting with the preparation of journey specific risk assessments.
Project Planning and Organization:
* Assisting in developing project plans and timelines.
* Creating and maintaining project schedules and calendars.
* Organizing and managing project documentation and resources.
Coordination and Communication:
* Facilitating communication between project team members, stakeholders, and clients.
* Scheduling and coordinating project meetings and events.
* Preparing and distributing meeting agendas and minutes.
Task Management and Tracking:
* Assigning tasks to team members and monitoring progress.
* Tracking project milestones and deadlines.
* Identifying and addressing potential issues or delays.
Budget Management:
* Assisting with budget planning and tracking.
* Monitoring project expenses and ensuring projects stay within budget.
QUALIFICATIONS/EXPERIENCE
* Strong organizational skills:To manage multiple tasks and deadlines effectively.
* Excellent communication skills:To facilitate effective communication with team members and stakeholders.
* Proficiency in Microsoft Office Suite: Competency in using software applications for word processing, spreadsheets, and presentations.
* Attention to Detail: Ability to pay close attention to details and ensure accuracy in all tasks.
* Problem-Solving Skills: Capacity to identify and resolve issues efficiently and effectively.
* Discretion and Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
* Adaptability and Flexibility: Willingness to adapt to changing priorities and work in a fast-paced environment.
* Time management skills:To ensure projects stay on track and within deadlines.
* Ability to work independently and as part of a team:To effectively manage tasks and collaborate with others.
WHAT WE OFFER YOU
* Competitive salary and excellent flexible benefits package
* Comprehensive training opportunities and reimbursement of professional fees
* Contributory pension, personal health care plan and life insurance
* 33 days annual leave (inclusive of Public Holidays)
* Annual leave purchase and buy-back scheme
* Bonus Schemes including loyalty bonus and qualifications award
* Additional benefits may vary between offices
You can learn more about our staff benefitshere.
ETHOS
We, at Fairhurst, know that progress within the industry is all about people. That’s why we’re working together to build a better, more inclusive and diverse future for engineers and the engineering industry.
We are committed to providing a workplace that is respectful, fair and inclusive for all employees. We recognise the value of different perspectives and backgrounds, and we are committed to creating an environment where everyone can contribute and succeed.
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