Sculpt Pro Aesthetics is a fast-growing, UK-based distributor of advanced aesthetic devices, supplying a comprehensive product portfolio to a global client base.
Our cutting-edge devices empower businesses to deliver results-driven solutions for a range of medical aesthetic treatments, including hair removal, body contouring, skin rejuvenation, and wrinkle reduction.
As our business continues to grow, we’re looking for a proactive, organised, and solutions-focusedExecutive Assistant/Office Managerto join us at our head office in Altrincham, Greater Manchester. This is an exciting opportunity for a highly capable individual to play a key role in supporting senior leadership, overseeing day-to-day office operations, and helping shape a positive, high-performing workplace culture.
Job Description
We are seeking a highly organised and dependableExecutive Assistant/Office Managerto support the Managing Director and ensure the smooth operation of our office. In this varied and hands-on role, you’ll oversee administrative tasks, manage facilities and compliance, support HR and recruitment, and help maintain a high-functioning, positive workplace. You'll work closely with leadership, act as a key point of contact for internal teams and external partners and play a central role in keeping the business running efficiently.
Key Responsibilities
Executive & Administrative Support
·Assist with managing the MD’s inbox and calendar: help monitor emails, book meetings, and support prioritisation of key communications
·Make decisions and take initiative on the MD’s behalf when required
·Arrange travel and accommodation for team members
·Assist with legal and compliance tasks (e.g., T&Cs, contracts, documents)
Office, Facilities & Operations Management
·Ensure the smooth running of the office on a daily basis
·Submit invoices and receipts viaaccounting software
·Oversee servicing and maintenance of on-site equipment and systems
·Order and maintain stock of office supplies, ensuring key items are always available
·Coordinate deliveries and on-site training sessions
·Manage company correspondence and document filing
·Liaise with suppliers, maintenance contractors, and service providers
·Use theAtlas platformto manage and monitorfacility compliance tasks,including safety checks and maintenance scheduling
·Assist with fire safety procedures and act asFirst Aiderfor the site
·Stay on top ofstaff training records and compliance documents, ensuring all files are complete and up to date
People & Culture
·Liaise with our external HR provider
·Support recruitment activities (posting jobs, scheduling interviews, onboarding)
·Plan team-building events and social activities
·Maintain a positive and supportive team environment
·Help address internal disputes and escalate where needed
Customer Service & Communication
·Provide occasional support to the Customer Service Manager with day-to-day enquiries and administrative tasks
·Respond to customer emails and phone calls professionally when required
·Assist in resolving customer issues by liaising with relevant internal teams.
·Welcome and assist visitors, ensuring a positive first impression of the business
What You Need to Succeed
* Proven experience in a similar role (EA, PA, Office or Facilities Manager)
* Anatural problem-solverwith a calm, confident approach
* Strongcustomer service skillswith the ability to communicate clearly and empathetically
* Highly organised with excellent attention to detail
* Confident decision-maker who can juggle competing priorities
* Friendly, approachable, and committed to supporting the wider team
* Discreet and trustworthy when handling confidential information
* Comfortable using digital tools and platforms (e.g., Atlas, accounting software, HR or compliance systems)
Salary & Benefits
* Professional development and training support
* 25 days annual leave + bank holidays
* Annual company bonus
* Company pension scheme
* Free on-site parking
* Company events
Join Our Team!
If you're a proactive, organised, and people-focused professional who thrives on keeping things running smoothly and supporting leadership at the heart of a growing business — we’d love to hear from you.
Apply now or get in touch for a conversation about this exciting opportunity.
Seniority level
* Seniority level
Mid-Senior level
Employment type
* Employment type
Full-time
Job function
* Job function
Administrative
* Industries
Medical Equipment Manufacturing
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