JOB TITLE – HR ASSISTANT
LOCATION – PALATINE HALL, DALTON SQUARE, LANCASTER, LA1 1PW
REPORTING TO – OFFICE MANAGER
About Us
Chiptech offers a vibrant and supportive workplace where your contribution truly matters. Our people-first culture means you will be part of a forward-thinking company that values continuous improvement and innovation.
Your insights and ideas will shape our future
Our core values of Imagination, Teamwork, Integrity, Quality, Commitment and Learning are at the heart of everything we do.
Success at Chiptech is built on the talent and dedication of our entire team. We proudly invest in our employees with comprehensive training and development opportunities.
Equality and Diversity Statement
Chiptech are committed to equality of opportunity for everyone. We encourage all applications regardless of age, disability, sex, gender reassignment, sexual orientation, pregnancy and maternity, race, religion or belief and marriage and civil partnerships
Job Description
The HR Assistant plays a pivotal role in supporting the Office Manager to ensure the efficient operation of people-related processes across Chiptech. The role combines administrative precision with HR insight, contributing to the delivery of Chiptech's people strategies and employee-centred practices that reflect Chiptech's organisational values and strategic goals.
Responsibilities of the role:
As an Administrative Assistant, you will:
· Maintain accurate records of staff annual leave, sickness, and other absences in line with statutory and contractual obligations
· Assist the Office Manager with building maintenance including testing fire alarms and renewals
· Draft and issue employments contracts, variation to contract letters, and other formal documentation under supervision
· Support Line Managers with probation periods of new staff including issuing confirmation or extension letters
· Support with new staff onboarding process including administration of PC set up, telephones, induction programme, and all communication
· Maintain single central register including conducting right to work checks and visa renewal
· Support investigations and disciplinary processes by preparing documentation and scheduling meetings
· Support Office Manager by coordinating and reviewing policy for renewal
· Monitor and coordinate staff return to work
· Coordinate professional development bookings and collate post-training feedback to inform future planning
· Support Office Manager with the recruitment process including arranging interviews, preparing documentation, and communicating with candidates.
· Maintain the Asset Tracker and manage company clothing levels for new and existing staff
· Support the planning and delivery of company events and activities
· Conduct reference and DBS checks for new hires
· Ensure staff birthdays and key dates are celebrated
· Provide general office duties support including responding to staff queries and liaising with external stakeholders
· Abide by Chiptech Values and Code of Ethics
Required Experience
· Level 3 CIPD Certificate in People Practice or similar experience in HR administration
· Ability to uphold strict confidentiality practices
· Strong understanding of the fundamentals of employment law and HR best practice
· Excellent customer service/relationship skills.
· Well-developed communication and interpersonal skills and able to deal with people at all levels both in and outside the business.
· Excellent time management skills.
· Well organised and able to prioritise and multitask.
· Self-motivated and able to work using own initiative.
· A team player both confident and professional.
· Practical and adaptable.
· Self-motivated and capable of dealing with fast moving and varied events which are demanding.
· Computer literate with a minimum basic Word and Excel skills
Job Types: Full-time, Permanent
Pay: £28,000.00-£32,000.00 per year
Benefits:
* Bereavement leave
* Company events
* Company pension
* Cycle to work scheme
* Employee discount
* Enhanced maternity leave
* Enhanced paternity leave
* Flexitime
* Free fitness classes
* Free or subsidised travel
Work Location: In person