Salary: £35,000
Benefits: 25 days holiday, company pension scheme, sage benefits, death-in-service, buy additional annual leave scheme
Disclaimer: Applicant must have the right to work in the UK, no sponsorship available.
Location: Hybrid (2-3 days per week office based in Horsham)
Role Overview
The Procurement Executive plays a key role in supporting Class Technology's purchasing and supply chain activities. This position is responsible for managing quotations, processing orders, coordinating renewals, and ensuring accurate and timely procurement operations. The role requires strong attention to detail, effective communication, and the ability to work collaboratively with internal stakeholders, suppliers, and customers.
Key Responsibilities
1. Quotation Management
* Coordinate and respond promptly to quotation requests from Sales, Account Management, Engineering, and customers.
* Engage with suppliers to obtain competitive pricing, verify product availability, and secure reliable lead times.
* Prepare and issue quotations with appropriate margin considerations.
* Produce renewal quotations for hardware and software in line with contract timelines.
2. Purchase Order Administration
* Generate accurate purchase orders within the accounting system (Sage50) and issue them to suppliers with all required documentation.
* Monitor open purchase orders, proactively following up to ensure timely fulfilment and resolving any delays or discrepancies.
* Communicate delivery schedules to customers and suppliers, managing expectations professionally.
* Ensure purchase orders comply with internal Bid Regulation requirements.
* Create corresponding sales orders to support accurate and timely invoicing to customers.
3. Invoice Processing
* Verify supplier invoices for accuracy in pricing, quantities, and alignment with purchase orders.
* Allocate received goods or services to the correct internal orders within the system.
* Prepare and finalise customer invoices for submission to the Accounts team.
* Retrieve historical invoices when required.
4. System & Data Management (Sage50)
* Create and maintain product records, ensuring correct categorisation, pricing, and nominal coding.
* Validate pricing information prior to quotation and procurement activities.
* Produce internal reports to support procurement, sales, account management, supplier performance tracking, and general data analysis.
5. Renewals Coordination
* Maintain accurate and uptodate renewal records for software and hardware contracts.
* Conduct monthly checks to identify upcoming renewals requiring action.
* Follow up on outstanding or unconfirmed renewals in collaboration with internal stakeholders.
6. Customer Service Support
* Coordinate Return Merchandise Authorisations (RMAs) and product collections for incorrect or faulty items.
* Communicate RMA details to customers and monitor progress through to collection and resolution.
7. Logistics Coordination
* Arrange collections and deliveries between company sites, customer locations, and suppliers as needed.
Required Skills & Experience
* Strong organisational and administrative capabilities with excellent attention to detail.
* Confident communication skills, both written and verbal.
* Ability to build and maintain productive stakeholder relationships.
* Proficiency in Excel.
Desired Skills & Experience
* Previous experience in a procurementfocused environment.
* Experience in procurement, purchasing administration, or a similar operational support function.
* Working knowledge of Sage50 or similar finance/procurement systems.
If you are interested in this role and would like to find out more, we would love to hear from you!