The Ridge Newcastle office are seeking a professional Administrator / Team Secretary with excellent communication and interpersonal skills to play a key role in supporting the growth of the Newcastle Office by providing both Administration and Bid support for all our disciplines within our Newcastle office. Due to the nature of this role, the person will be required to work in the Newcastle office Monday - Friday.
Listed below are some of the key responsibilities to help you understand this exciting opportunity:
1. General management of the office tasks such as compliance, and servicing of equipment
2. Assisting with the office social value commitments such as charity events, and volunteering days
3. Assisting with local bid writing using various software packages
4. Organise meetings, including room bookings, refreshments and facilities set-up
5. Assist with onboarding of new team members
6. Raising invoices and assisting with debt chasing
7. Attending team meetings and minute taking where necessary
8. Attending external client and project meetings and minute taking where necessary
9. Arranging and attending client events, updating contact lists and directories
10. Preparing presentations – Assisting with fee letters, reports, formatting and typing for the team
11. Setting up jobs, purchase orders, opening submissions and projects on our database system...