Overview
NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.
Please note: we anticipate a high level of interest in this position and may close the vacancy early once a sufficient amount of applications are received. Therefore, please make sure you complete and submit your application at an early stage.
We will fully support disabled candidates, and candidates with long-term conditions or who are neurodivergent by making reasonable adjustments to our recruitment policy and practices.
To work in the United Kingdom, there is a legal requirement for an individual to demonstrate that they have the relevant permission to work in the country. This permission is, without exception, granted by the UK Visa and Immigrations Service. Further information on what NHS Scotland Boards are required to do to check this as well as what your responsibilities include can be found in the further information for this vacancy.
NHS Lothian Pharmacy & Medicines Service
West Port
Band 3 | 2.0 WTE | 37 Hours | Permanent (2 Posts)
Pay Scale £28,011 - £30,230
This is an exciting opportunity for experienced and forward-thinking administrators to join our Pharmacy Business Function in providing administrative support to the Pharmacy & Medicines Service working within the People Team. This team is split into Site Based and Central Team roles.
About the Role
* Provide administrative support to the Business Function and hospital pharmacy departments. These roles are integral to development, implementation, and maintenance of administration systems to ensure the smooth day to day running of the pharmacy services.
* Post holders will liaise with Pharmacy colleagues, staff and leadership of all levels throughout the department providing guidance and support in alignment with NHSL policies and procedures.
* Although these roles are within the central team, regular travel will be required to provide cross cover support on all NHSL main hospital sites, supporting on-site Business Support Assistants (BSAs) to maintain the provision of an effective, efficient and collaborative administrative service.
* Engage with and provide support for improvement activities within the Business Function.
* Development, implementation, and maintenance of personnel, project and administration records for the Business Function and Pharmacy departments within the directorate.
* Responsibility for providing administrative and clerical duties to support the Pharmacy Directorate as required, including minute taking.
* Take on additional responsibilities and ad-hoc assignments as requested, ensuring the smooth functioning of the Business Function and wider Pharmacy department.
* Ensure all confidential information is handled with the highest level of discretion.
* These roles are currently based at West Port (Business Function Team base) with a potential move of the service in 2026 to another location, not yet confirmed.
Why Join Us?
We are focussed on creating an environment where each person in the team has the opportunity to flourish, develop and make best use of their skills. This role offers an excellent opportunity to be involved within a team providing support to the Pharmacy & Medicines Service. Our team values collaboration and ensuring you will be well-supported as you take on this rewarding role.
About you
With experience in a previous business or administrative role you will have:
* Intermediate/advanced knowledge of Microsoft Office packages, data input and minute taking.
* Strong interpersonal and communication skills.
* Educated to SCQF level 7, (SVQ3 or HNC) in a business administration/other relevant subject or have equivalent level of experience in a similar administrative role.
* You must show initiative and prioritise work, manage your own workload and maintain high standards with excellent attention to detail.
* A proactive, highly organised and capable manner of managing multiple tasks and priorities.
* Knowledge and experience of the NHS would be advantageous.
About NHS Lothian
At NHS Lothian, we are committed to fostering equality, diversity, and inclusion in our workforce. Serving a population of 900,000, we are the second-largest health system in Scotland and home to one of its four teaching boards. Join a dynamic organisation that values innovation, research, and excellence in healthcare delivery.
Ready to Take the Next Step?
For further information on what is included in the role and the skills/experience we’re looking for, please refer to the job description and person specification linked below. However, we understand that there\'s only so much a job pack can convey. If you’d like to learn more about this exciting role, the team you’ll be joining, or the opportunities available, we warmly encourage you to get in touch with the hiring manager.
This is a great chance to have an informal discussion, ask questions, and explore how this role aligns with your career goals. Please contact:
Mary Purves, Business Support Manager, Pharmacy Business Function, People Team
0131 242 2924 | mary.purves@nhs.scot
Take the first step toward a rewarding career in pharmacy - apply now!
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