We are seeking an experienced Senior Conveyancing Assistant/ Paralegal to provide high-level administrative and legal support within our busy Property Department. The ideal candidate will have significant experience in residential conveyancing, excellent organisational skills, and the confidence to work closely with a Partner on time-sensitive matters.
This role requires a proactive and detail-focused professional who can manage a varied workload, maintain exceptional client care standards, and help ensure the seamless running of the Partner’s caseload.
Key Responsibilities
Administrative & Legal Support
* Provide administrative support to the Partner, including preparing quotes, liaising with the secretarial team on ongoing matters, and preparing and reviewing completion statements for Partner approval.
* Oversee the opening, managing and closing of files in accordance with firm procedures and regulatory requirements.
Conveyancing Process Management
* Assist with residential conveyancing transactions, including sales, purchases, and re-mortgages.
* Liaise with clients, estate agents, lenders, surveyors, Local Authorities, management companies, other solicitors and third parties.
* Support the Partner with due diligence processes.
* Ensure all key deadlines are monitored and met throughout the transaction lifecycle.
Compliance & File Management
* Maintain accurate records, ensure compliance with Lexcel, SRA and AML regulations, and update case management systems.
* Handle financial administration including billing, requisitioning funds, processing payments, and preparing completion accounts.
* Follow all internal procedures to ensure high levels of data protection and confidentiality.
Skills & Experience Required
* Minimum 5 years’ experience in a conveyancing secretary or assistant role, ideally at senior level.
* Strong working knowledge of residential conveyancing processes.
* Excellent command of written and spoken English.
* Strong IT skills including case management systems, Microsoft Office and online portals.
* Ability to work proactively, manage conflicting priorities and support a Partner with a demanding caseload.
* High standard of client care and professional communication.
* Experience in a busy or multi-partner property department.
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