SMT is a leading full‑service distribution company specialising in machinery and trucks. Our focus is on providing equipment for the construction, material handling, recycling, and transport industry. Launched in 2010, we have already obtained a significant heritage that dates back to 1946. Our mix of agility and international experience gives us the advantage of a synergetic environment. We are active in large parts of Africa, Belgium & Luxembourg, Great Britain, the Netherlands, and in US.
Job Title: UED Administrator
Location: Bruntingthorpe
Contract: Full Time, 12 Month Fixed Term Contract (Maternity Cover)
Salary: Competitive; Depending on Experience
About The Role
We are looking for a UED Administrator to be based at our Bruntingthorpe depot. This role plays a key part in supporting the Used Equipment Department (UED), managing the end‑to‑end Order to Delivery process, and ensuring smooth administrative operations, accurate inventory management, and a high standard of service delivery across all equipment sales activities.
Responsibilities
* Managing the full Order to Delivery process, from order entry and specification checks through to invoicing, delivery, and finalisation of documentation
* Supporting process management and quality control, ensuring consistency across the end‑to‑end sales cycle
* Acting as the primary interface between Sales Administration and the workshop, resolving queries and supporting process improvements
* Maintaining accurate data within the Dealer Management System (DMS), ensuring system integrity and reliability
* Working closely with ASMs and UED Sales to manage machine reservations, inventory, and pre‑order requirements
* Liaising with suppliers and raising purchase orders, as well as coordinating with external finance providers to ensure timely and accurate invoicing and payment
* Producing residual value (RV) and GBB quotes, supporting regional sales teams within agreed timeframes
* Supporting End of Life (EOL) management and stakeholder reviews, working with internal teams to manage asset lifecycle processes
* Producing and maintaining internal and external stock reports, including website updates and Mascus listings
* Delivering ad hoc reporting, project work, and process improvements, proactively identifying and resolving issues
* Providing cross‑functional support across the department and contributing to sales meetings when required
* Ensuring compliance with health, safety, quality, and environmental standards at all times
About You
* Strong organisational skills with the ability to multi‑task and prioritise effectively
* Excellent communication and relationship‑building skills with both internal and external stakeholders
* A proactive, can‑do attitude with the ability to identify improvements and solve problems
* Strong numeracy and analytical skills, with attention to detail when working with data and reports
* Good IT literacy, particularly in Microsoft Office, and confidence learning new systems such as DMS
* Ability to work accurately under pressure, both independently and as part of a team
* Understanding of the Volvo CE product range (or willingness to learn) would be advantageous
Why join us?
Alongside a competitive salary, we offer a wide range of benefits designed to support your health, wellbeing, finances and career development. You will be part of a supportive team environment with opportunities to grow and develop your skills.
Our Values
Our way of working as a professional community, can be best described as Caring, Daring and Sharing. Caring because we are service‑minded, and we always like to go the extra mile for our customers and give our people the attention and care they deserve. Daring because we are innovative in our business, constantly looking for smart improvement. And finally Sharing because we realise we’re doing this together; with our clients, with a great team of skilled specialists, excellent manufacturers and reliable suppliers. These values create an engaging environment for passionate people who like to work in a place with purpose.
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