Company Description
NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit for more information.
Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.
ABOUT US
UP&E globally drives expansion of the company's intellectual properties, franchises, characters and stories through innovative physical and digital products, content, and consumer experiences. Games, fashion, and toys only scratch the surface of ways we take Universal stories and characters from the screen and put them into fans' daily lives around the globe. Along with franchise brand management, UP&E's core businesses include Consumer Products and Games and Digital Platforms. We take properties such as Jurassic World, Gabby's Dollhouse, Minions, Fast & Furious from our creative content engines like Universal Pictures, Illumination and DreamWorks Animation partner with best-in-class category leaders (e.g. Mattel, Lego, PUMA, Primark, Ferrero etc.) to create amazing products for our fans. UP&E is part of NBCUniversal, a subsidiary of Comcast Corporation.
UP&E is committed to attracting and retaining a diverse workforce of the highest caliber. We are committed to fostering equitable and inclusive environments that honor the experiences, perspectives, and uniqueness of each colleague.
At UP&E EMEA, we are proud of our unique culture. We are inclusive, curious and creative; channeling a growth mindset in order to drive the commercial and develop our people. In order to achieve this culture, we live by our 3 values:
* Being Human Matters to Us
* Together We Can Achieve Anything
* We Always Keep Growing
Job Description
This role is a 12 Month Fixed-Term Contract to cover a period of Maternity Leave
The Executive Assistant to the SVP, Consumer Products, EMEA and VP, Business & Legal Affairs EMEA & APAC is a dynamic and insightful individual who operates as a self-starter and will leverage their strong critical thinking skills to liaison with staff, executives, and senior leaders, and externally to provide high-level executive and office support with the goal of increasing the effectiveness and productivity of the executive.
This individual with excellent organisational & communication skills and a highly collaborative style to administer executive office support such as executive calendaring, meeting planning & coordination, travel administration, and executive planning and project updates. This individual will leverage their strong critical thinking, and proactive nature to assist the executive with overseeing some day-to-day business activities as they may arise.
RESPONSIBLIITIES
* Daily Operations: Oversee and coordinate daily operations, collaborating with employees across various levels, and handling administrative tasks including calendar management, proactive communication, and planning and scheduling team and regional meetings.
* Executive Support: Assist the executive in prioritising business strategies by assessing their schedule and aligning with business demands.
* Team Coordination: Collaborate with the SVP and team coordinators to manage the team's communication channels, ensure smooth internal communication, organise monthly and quarterly business reviews, taking meeting notes and distribute follow-up action points as required.
* Travel Management: Coordinate complex travel schedules, arrangements, and documentation for the executive.
* Expense Reporting: Prepare and process expense reports in line with divisional travel policy, ensuring timely submission using electronic payment systems.
* Business Updates & Coordination: Manage weekly and bi-weekly business updates for senior executives by preparing and consolidating relevant information. Organise and streamline email and business requests from the region, ensuring timely and efficient communication with the executive. Handle ad-hoc requests as they arise and continuously improve processes to optimise organisational efficiency and productivity.
* Community Engagement & Events: Champion team culture across our Consumer Products teams in EMEA by fostering connectivity, inclusion, and collaboration. Partner with Team Coordinators locally and in-market to plan and deliver internal events, celebrations, and engagement initiatives that bring people together, enhance employee experience, and strengthen cross-regional relationships.
* Project & Administrative Support: Provide support on additional projects and administrative initiatives as needed, contributing to cross-functional efforts and helping drive team and business priorities forward.
* Confidentiality & Discretion: Maintain the highest level of discretion and confidentiality in handling sensitive information.
Qualifications
QUALIFICATIONS
* Extensive experience in an executive support role providing support to multiple executives at a fast-paced company
* Proficient in Microsoft Word, Outlook, PowerPoint, and Excel. Knowledge of all basic office equipment required
* Experience in organising and directing multiple teams and departments
* Versatile abilities and extreme dedication to efficient productivity
* Ability to work in a flexible manner in line with the organisation's objectives and willingness to undertake other duties as reasonably requested
* Excellent verbal, written, and presentation communication skills
* Comfortable dealing with multiple stakeholders through written and verbal communications
* Ability to produce clear and concise materials with the mentioned tools including trackers, presentations, agendas, and memos.
ABOUT YOU
* Self-motivated professional with ability to work independently and take charge
* Resilient – not afraid to fail, getting back up and keep putting in the effort.
* Global & holistic thinker – understand the wider context.
* Light-hearted – a sense of humour, dealing patiently with frustrations.
* Community-minded – passionate about bringing people together, creating inclusive experiences, and building a sense of belonging across teams and regions.
* Passionate – energetic, engaged, positive and desiring to make a difference.
* Adaptable, agile & flexible – able to pivot quickly, adapt strategies and deal with change.
* Good communicator – honest, transparent, and flexible depending on the audience. The ability to influence stakeholders.
* Willing to get stuck in – hard worker, who is not rigid with the ability to prioritise, manage own time and respond quickly and efficiently.
* Sociable – actively develops relationships, making time to get to know people. Easy-going and fun.
Additional Information
As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.
If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].
1. Business Segment: Universal Products & Experiences