Undergraduate Medical Education Administrator
The closing date is 28 June 2026.
We are looking to recruit an enthusiastic and organised Undergraduate Medical Education Administrator (Band 3) to support the delivery of high-quality undergraduate medical education across Hampshire and Isle of Wight Healthcare NHS Foundation Trust.
This is an exciting opportunity to join a busy and supportive education team, providing essential administrative support to medical students and clinical teaching staff across multiple sites. The role is varied and will involve coordination of teaching programmes, student placements, and day-to-day operational support.
The successful candidate will be highly organised, able to prioritise a busy workload, and committed to delivering an excellent service.
Main duties of the job
The post holder will provide comprehensive administrative support to the Undergraduate Medical Education team, helping to ensure the smooth delivery of teaching programmes.
Key responsibilities include:
- Supporting the preparation and coordination of student timetables across multiple teaching sites
- Communicating timetable updates and responding to student and faculty queries
- Assisting in the organisation of inductions, teaching sessions, assessments, and faculty development events
- Acting as a point of contact for undergraduate medical students, providing advice and support
- Maintaining accurate records of student attendance, absences, and feedback
- Supporting the use of university systems and placement platforms
- Organising meetings, including scheduling and minute taking
- Managing room bookings and teaching resources
- Raising purchase orders and processing expenses in line with Trust processes
- Supporting the allocation of student equipment (e.g. smartcards and laptops)
The role requires flexibility, strong communication skills, and the ability to work both independently and as part of a team.
Person Specification
Qualifications
- GCSEs (or equivalent), including English and Mathematics
- NVQ Level 3 in Business Administration (or equivalent experience) or willingness to work towards
Experience
- Experience working in an administrative role
- Experience delivering high-quality customer service
- Experience within the NHS or an education environment
Additional Criteria
- Strong organisational and administrative skills
- Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint)
- Ability to manage data and maintain accurate records
- Excellent communication skills (written and verbal)
- Ability to prioritise workload and meet deadlines
- Ability to work independently and as part of a team
- Experience of working with spreadsheets and databases
- Experience of minute taking
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
Hampshire and Isle of Wight Healthcare NHS Foundation Trust
Address
St.Mary's Community Health Campus (Portsmouth)
Salary
£25,760 to £27,476 a year based on full time hours
Contract
Permanent
Working pattern
Full-time
Reference number
348-COR-11631
Job locations
St.Mary's Community Health Campus (Portsmouth)
