An excellent opportunity has arisen for the role of Medical Secretary within our busy Histopathology Department at the Queen Victoria Hospital (QVH)! We are seeking a friendly, motivated, and organised individual to join our team, working full-time hours to support our Medical Secretaries, Biomedical Scientists and Consultant Histopathologist's.
This is an exciting opportunity to support a dynamic team and make a real difference in the patient experience. As a key part of the administrative team, you will play a vital role in ensuring the smooth running of day‑to‑day operations.
Job responsibilities
* To assist with the smooth daily running of the Histology administration services and work to prioritise and manage the workload.
* Accurately enter data from histology request forms onto the laboratory computer system when required by secretaries.
* Filing of request forms.
* Retrieval and filing of blocks and slides from lab/store as required.
* Responsible for preparation and packaging of referral slides/blocks for despatch to other laboratories/reference centres.
* Responsible for receiving/signing back in of slides/blocks.
* Responsible for typing up of clinical details after dissection.
* Responsible for confirming frozen section bookings and updating diary with any cancellations.
* Responsible for typing Histopathology reports into the pathology computer system.
* Responsible for dealing with email requests.
* Responsible for preparing reports for MDT.
* Responsible for dealing with requests for second opinions and managing requests for referral materials (including BRAF) to be packaged and sent to other hospitals.
* Receive telephone enquiries for results and respond appropriately or redirect to Consultant Pathologist.
* Respond appropriately to enquiries from medical staff, secretaries and patients as to results of test.
* Arranging deliveries and packaging cases to be sent for outsourcing to Consultants and other hospitals.
* Dealing with Consultant requests for additional work via email, ensuring laboratory staff are aware.
* This list is not exhaustive.
Person Specification
Qualifications
* Level 4 education (A level/Diploma
* Specialist knowledge within field
* Evidence of further education
Experience
* Experience with digital dictation
Knowledge
* Good working knowledge of Microsoft Office
* Basic knowledge of medical terminology
* Knowledge of NHS structure and priorities
* Understanding of clinical governance
* Knowledge of budget and financial procedures
Skills
* Excellent interpersonal and communication skills both verbal and written
* Able to communicate effectively with staff of all grades
* Excellent organisational skills
* Ability to support colleagues and work effectively as part of a team
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
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