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We are a leading international law and professional services firm providing legal, corporate and fiduciary services to global corporations, financial institutions, capital market participants and investment fund managers. With a global presence spanning the Americas, Europe, the Middle East and Asia, we advise on the laws of Bermuda, the British Virgin Islands, the Cayman Islands, Guernsey, Ireland and Jersey.
We treat everyone as the intelligent professional they are. Our approach is to trust and empower our people to deliver consistently, and enable them to succeed. Diversity is our secret weapon – it’s the sheer breadth of Walkers people that makes us who we are – gathered from across the globe and fluent in languages, jurisdictions and cultures that help us to mirror our clients and keep our own thinking in tune with the world in which we operate.
Office: London (hybrid working - 3 days per week in office required)
The role of the Legal Secretary is to support their lawyers in running thier practice. This is a fast-paced role, where you are expected to deliver legal secretarial services to the highest standard, often under time constraints. You are also expected to work collaboratively with the Secretarial team team by supporting each other with workloads and in-office tasks.
Duties, Responsibilities & Person Specification
* To provide general secretarial support to the Lawyer including (without limitation):
o creating, editing, amending and storing of correspondence and documents in the appropriate electronic matter file, including the preparation of "blacklined" documents.
o responding to internal and external telephone enquiries and ensuring that every call is attended to in a professional and polite manner.
o photocopying, faxing and scanning of documents and correspondence.
o booking meetings and diary management.
o arranging the opening, closing and archiving of accounts and files.
o maintaining and updating details of client contacts and addresses both within the Lawyer's personal contact database and the Firm's CMS database.
o familiarisation and compliance with the Firm's house style.
o supporting other members of the secretarial team and work collaboratively with them to complete work to a high standard and meet required deadlines; and
o providing cover for other secretaries within the team during times of absence, as required.
* To prepare first drafts of documents including (without limitation) initial and amended and restated memorandum and articles of association; incorporation resolutions and documents; board minutes and directors resolutions; shareholder resolutions; powers of attorney; structured finance transaction documentation (including declarations of trust and corporate services agreements); mutual fund documentation (including Forms MF1 and MF2 etc.); legal opinions; share certificates; entries for registers of mortgages and charges.
* To make all necessary filings with all internal and external bodies in relation to, inter alia, special resolutions, ordinary resolutions, amended and restated memorandum and articles of association, changes of directors and officers.
* To implement and maintain the Lawyer's billing and collections system, including drafting invoice narratives.
* To maintain accurate records and correspondence files in relation to the Lawyer's client files.
* To liaise with clients as appropriate and in accordance with Lawyer's instructions and firm policies.
* To be familiar with, and comply with, Firm policies relevant to the purpose of the job.
* Arranging trips, booking travel, hotels and meetings.
* Issuing invoices, drafting first versions of narratives and mail merges.
Education, Skills & Experience
* Possess a recognised legal secretarial qualification from a recognised university or college
* Ideally candidates should have some knowledge of United Kingdom corporate legislation.
* Copy and audio typing speeds of at least 50-60 wpm with an accuracy of 98%.
* Work independently and as a team member.
* Tact and diplomacy to deal with confidential matters.
* Manage a complex and demanding workload and prioritise tasks and projects to meet work standards and personal performance targets.
* Communicate clearly and effectively, both verbally and in writing, with people at all levels of understanding. This will include high quality correspondence.
* Use and update computerised systems, including the intranet, databases, word processors, and spreadsheets, and genuine interest in developing IT skills.
* Participate in continuously improving services through critically evaluating systems of work, promoting new ideas and actively developing service improvements; and
* Work in a flexible manner and respond to changing circumstances and emergency situations.
SPECIAL REQUIREMENTS
Ability and willingness to occasionally work outside normal working hours/days when requested.
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Walkers global is an equal opportunity employer. Equality and diversity are key to our global identity and an integral part of our goal to continue being an employer of choice. We are committed to a work environment that supports all individuals irrespective of gender, ethnicity, nationality, race, religion, marital status, age, disability, pregnancy, sexual orientation, gender identity or any other applicable legally protected characteristics. We make every effort to ensure that employment opportunities are open and accessible to all purely on the basis of personal ability.
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